Purchase Order Coordinator (Mandarin Proficiency Required) -Fresh grads welcome

Agensi Pekerjaan EPS Consultants Sdn Bhd; Kuala Lumpur; On-site; MYR 22,000 - 40,000; Full time

Job summary

Agensi Pekerjaan EPS Consultants Sdn Bhd is seeking a Purchase Order Coordinator to handle customer orders and support the sales team. Fresh graduates are welcome, and Mandarin proficiency is required to coordinate with suppliers and customers effectively.

The role emphasizes precise order processing, data entry accuracy, and timely communication with internal teams and external partners to ensure smooth shipments and invoicing.

Qualifications

• Fresh graduate or 1+ year in procurement or order coordination role
• Diploma in Business Administration, Accounting or related field
• Proficiency in AutoCount ERP and Microsoft Excel
• Strong attention to detail and organizational skills

Responsibilities

• Process and arrange customer orders for the sales team
• Arrange and check the customer order daily
• Arrange shipments for internal and external parties
• Process Sales Orders, Delivery Orders, prepare invoices and e-invoices
• Check payment status (T/T) to proceed orders
• Communicate between OMAP (Singapore HQ) and OMM (Malaysia) via email/calls
• Support sales team with delivery schedules and queries
• Provide suggestions to improve the order process
• Liaise with customer forwarders to arrange delivery
• Provide prompt and accurate responses to customers
• Handle ad hoc tasks with high accuracy

Skills

Mandarin proficiency

Attention to detail

Organizational skills

Data entry accuracy

Education

Diploma in Business Administration / Accounting

Tools

AutoCount ERP

Microsoft Excel

Job description

Purchase Order Coordinator (Mandarin Proficiency Required) -Fresh grads welcome

Purchase Order Coordinator mainly responsible for the arranging and processing the customer order in the proper manners.

• Proceed the customer order and provide the support to the sales team members
• Arrange and check the customer order daily.
• Arrange the shipment and delivery for the internally and externally.
• Proceed the Sales Order, Delivery Order, prepare invoice and e-invoice
• Check the customer payment status (T/T advance term) to proceed the customer order.
• Communicate well internally from OMAP (Headquarter Office Singapore) to OMM (Malaysia) by replying to the email or call.
• Support the sales team members to check and reply to the delivery schedule.
• Provide suggestions and idea to improve the order process
• Liaise with the customer’s forwarder to arrange the delivery.
• Provide prompt reply and accurate information to the customers.
• Check and reply to the email timely. Pick up the office phone call.
• Any ad hoc task
• High attention to detail and accuracy in data entry
• Systematic to arrange the tasks
• Prompt reply to customer enquiry

Requirement:

• Certificate/ Diploma in Business Administration, Accounting or a related field
• Fresh graduate/ 1+ years in procurement, or order coordination roles (equivalent work experience)
• Proficiency in ERP systems (e.g., AutoCount software) and Microsoft Office Excel
• Good attention to detail and organizational skills