Operation Coordinator

XIANFENG INTERNATIONAL (M) SDN BHD; Pasir Gudang; On-site; MYR 33,000 - 50,000; Full time

Job summary

Xianfeng International (M) Sdn Bhd is seeking an Operations Coordinator to manage procurement, costing, and production coordination for timely deliveries in Malaysia. The role involves sourcing materials, coordinating with suppliers, and maintaining order status across departments.

Fresh graduates are welcome, with emphasis on communication skills in Bahasa and English; Mandarin helpful for Mandarin-speaking management.

Qualifications

• 1–2 years of procurement/costing experience or fresh graduates seeking entry-level roles.
• Good attitude, self-motivated, and strong teamwork.
• Proficient communication in Bahasa and English; Mandarin Chinese helpful.

Responsibilities

• Purchase and arrange required raw materials, consumables, and production items per confirmed orders.
• Coordinate with suppliers to ensure timely availability and delivery per production schedule.
• Prepare costing for orders and customised projects; calculate material and production costs to meet target cost and selling price.
• Maintain up-to-date order status and follow up with relevant departments at each stage.
• Monitor progress of sample and mass production; escalate delays to management as needed.
• Coordinate with departments to ensure orders are ready for delivery or collection.

Skills

Procurement

Costing

Communication

Time management

Excel (Vlookup)

Job description

Purchase and arrange the required raw materials, consumables, accessories and other production-related items according to confirmed orders.

Coordinate with suppliers to ensure materials are available and delivered according to the production schedule.

Prepare costing for selected orders, or customised projects.

Calculate material, production and other relevant costs to ensure the order remains within the targeted cost and selling price.

Order Coordination

Maintain an up-to-date order status and follow up with the relevant departments at each stage.

Ensure all requirements, specifications and deadlines are properly communicated and followed through.

Production Monitoring

Monitor the progress of both sample production and mass production.

Follow up closely with the production team to ensure work is progressing according to schedule.

Identify potential delays or production issues early and escalates them to management when necessary.

Coordinate with relevant departments to resolve issues and keep orders moving.

Delivery & Completion Coordination

Monitor production completion dates and ensure finished goods are ready according to the agreed delivery schedule.

Coordinate with the relevant parties to ensure completed orders are properly prepared for delivery or collection.

Qualifications

• Minimum 1-2 years of experience in procurement/ costing
• (Fresh graduates are also welcome to apply)
• Good working attitude, self‑motivated, excellent communication and teamwork skills
• Excellent time management and organizational skills
• Good analytical and cost management skillsGood spoken and written in Bahasa, English (additional Chinese to effectively communicate with Mandarin-speaking management)
• Full-Time position and Malaysian only

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an operations coordinator?
• Which of the following types of qualifications do you have?
• Do you have experience using Microsoft Excel Vlookup?