Order Processing Executive

Agensi Pekerjaan Line Recruits Sdn. Bhd.; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Agensi Pekerjaan Line Recruits Sdn. Bhd. is seeking a detail-oriented logistics/order coordinator for coordinating deliveries, handling documentation, and maintaining accurate stock data.

The role involves liaising between customers, suppliers and the internal sales team to ensure timely and accurate order fulfillment. The ideal candidate has 2–3 years in relevant roles, with ERP experience (AutoCount/Epicor) and strong Excel skills.

Qualifications

• Minimum 2–3 years in order coordination roles, shipment or logistic coordination or sales admin support role.
• Fresh graduates are encouraged to apply.
• Proficiency in ERP systems (AutoCount/Epicor) and MS Excel.
• Good attention to detail and organizational skills.
• Able to work independently and meet deadlines.

Responsibilities

• Handle delivery matters and coordinate with suppliers & customers, prepare shipping documents, arrange delivery to customers.
• Act as the window between customers, suppliers and salesperson on delivery matters.
• Handle customer claims with suppliers on logistic matters until validated.
• Handle purchasing, issue POs to suppliers, coordinate with forwarder to ensure on-time cargo arrival.
• Update stock data to ensure accuracy.
• Enter PO, SO, Invoice, DO, GRN into the system.
• Assist sales personnel, monitor customer payables and on-time collections if required.
• Answer incoming calls and filing.
• Familiarize with company system, E-Filing, E-Invoicing applications.
• Ensure smooth month-end closing to meet posting deadlines.
• Perform any job assigned/re-allocated by superior.

Skills

Attention to detail

Organizational skills

Independent worker

Time management

Education

Diploma/Degree in Business Admin / Logistics / Supply Chain

Tools

AutoCount

Epicor

Microsoft Excel

Job description

About the role

Providing accurate information, delivery just in time and up to date inventory level, monitoring shipment and support superiors and sales team activities to achieve customers’ satisfaction. The ability to stay disciplined and cooperate with the team members and other colleagues.

Key responsibilities

To handle delivery matters and coordinate with suppliers & customers, prepare shipping documents, arrange delivery to customers etc.

To be the window person between customers, supplier and salesperson on delivery matter.

To handle customer claims issues with suppliers on logistic matters till it is validated.

To handle purchasing matter – issue PO to suppliers, coordinate with forwarder to make sure the cargo arrives on time.

To update stock data from time to time to ensure the accuracy of data.

To make entries of PO, SO Invoice, DO, GRN into the system.

To assist sales personnel, monitor customers payable and on-time collection if required.

To attend to incoming calls and do filing.

To familiarize in company system, E-Filing, E-Invoicing application.

To ensure smooth month end closing without fail to meet posting dateline.

To perform any job which may be assigned/re-allocated by superior from time to time.

What we're looking for

Certificate/ Diploma/ Degree in Business Administration or logistic or supply chain or related field.

Minimum 2-3 years in order coordination roles, shipment or logistic coordination or sales admin support role.

Fresh graduates are encouraged to apply.

Proficiency in ERP systems (e.g., AutoCount/ Epicor systems) and Microsoft Office Excel.

Good attention to detail and organizational skills.

Able to work independently and meet deadlines.

Positions available at Kuala Lumpur and Penang Island.