Proton Service Admin

AAPICO MOTORS SDN BHD; Kuala Lumpur; On-site; MYR 24,000 - 38,000; Full time

Job summary

AAPICO MOTORS SDN BHD in Kuala Lumpur is seeking an administrative staff member in the Service Department to handle clerical tasks, billing, and debtor monitoring.

You will coordinate with Warranty teams on vehicle variant data in VSS and DMS, maintain facilities, and support cashier duties, with potential for additional duties as assigned.

Qualifications

• Minimum SPM/Certification/Diploma in any field.
• Candidate with relevant working experience is preferred.
• Possess automotive knowledge.
• Possess basic computer skills.
• Possess basic reading and writing skills in English and Bahasa Malaysia.

Responsibilities

• Undertake administrative functions at the Service Department.
• To prepare P.O. and verify Creditor’s Delivery Note and Invoices.
• Maintain and monitor daily listing of outstanding job sheet and debtors.
• Work closely with the Warranty personnel to check and match vehicle variant information in the VSS and DMS systems, ensuring accurate warranty records, claim processing, and timely resolution of discrepancies.
• Responsible for the overall management and maintenance of the office building and facilities.
• To check and reconcile sub-contractor payment.
• Assist Cashier whenever needed.
• Perform any other duties as may be specified by the Company from time to time.

Skills

Automotive knowledge

Computer literacy

English literacy

BM literacy

Education

SPM/Cert/Diploma

Job description

Undertake administrative functions at the Service Department.

To prepare P.O. and verify Creditor’s Delivery Note and Invoices.

Maintain and monitor daily listing of outstanding job sheet and debtors.

Work closely with the Warranty personnel to check and match vehicle variant information in the VSS and DMS systems, ensuring accurate warranty records, claim processing, and timely resolution of discrepancies.

Responsible for the overall management and maintenance of the office building and facilities.

To check and reconcile sub-contractor payment.

Assist Cashier whenever needed.

Perform any other duties as may be specified by the Company from time to time.

Requirement:

Minimum SPM/Certification/Diploma in any field of study.

Candidate with relevant working experience is preferred.

Possess automotive knowledge.

Possess basic computer skills.

Possess basic reading and writing skills in English and Bahasa Malaysia. Proficiency in additional languages will be an added advantage.