Protégé Trainee - Project Support Office

Menara Maxis; Kampung Paya; On-site; MYR 33,000 - 58,000; Full time

Job summary

Maxis, Malaysia's leading converged solutions company, invites you to join the Project Support Office (PSO) Protégé programme. You will gain hands-on experience supporting nationwide retail store builds, renovations and rollouts, working with project managers and cross-functional teams to ensure delivery.

Fresh graduates or candidates with 0–1 year of experience, holding a Diploma or Bachelor’s in Business Administration, Quantity Surveying, Project or Construction Management, are encouraged to

Qualifications

• Fresh graduates or candidates with 0–1 year of working experience are encouraged to apply.
• Exposure to project coordination, administration, retail operations, or construction-related environments would be an added advantage.

Responsibilities

• Bill of Quantities (BQ) Review & Project Coordination: support review of BQ against specs and progress.
• Regulatory Documentation & Permit Management: liaise with councils and contractors to obtain approvals.
• Document Control & Records Management: maintain structured project records and version control.
• Financial Administration & Budget Tracking: assist PR/PO processing and monitor expenditures.
• Process Improvement & Operational Support: document and improve project workflows.
• Store Maintenance & Brand Standards: ensure stores comply with brand/design standards.
• Stakeholder Coordination: collaborate with Retail Management, Finance, Procurement and partners.
• Project Reporting & Administration: prepare status updates and governance materials.

Skills

Project coordination

Documentation management

Budget tracking

Stakeholder management

Multitasking

Communication skills

Organisational skills

Vendor coordination

Education

Diploma or Bachelor's degree

Tools

Microsoft Excel

PowerPoint

Job description

Are you ready to get ahead in your career? We want to empower you to turn your ambitions into achievements. We thrive in inclusiveness, diversity and embrace close collaborations for you to create impact for yourself and others. Together, we aim to bring the best of technology to help people, businesses and the nation to be ahead in a changing world. To realise our vision to become Malaysia’s leading converged solutions company, we are looking for a new talent to innovate and grow with us in a culture that values commitment, performance and possibilities. Why does this job exist and why is it critical? Join Maxis as a Project Support Office (PSO) Protégé, where you will gain hands‑on experience supporting retail store build, renovation, and rollout projects across the country. This role provides exposure to project coordination, financial administration, documentation management, vendor engagement, and operational excellence while working closely with project managers and cross‑functional stakeholders to ensure successful project delivery.

What will you be doing?

• 1. Bill of Quantities (BQ) Review & Project Coordination Support the review and verification of Bills of Quantities (BQ) against project specifications, drawings, and site progress. Assist in identifying discrepancies, quantity variations, and potential cost overruns for escalation to the Project Manager.
• 2. Regulatory Documentation & Permit Management Coordinate project‑related documentation, permits, and applications. Liaise with councils, landlords, contractors, and regulatory bodies to ensure submissions are completed accurately and approvals are obtained on time.
• 3. Document Control & Records Management Maintain a structured document management system for project records, ensuring proper filing, version control, document tracking, and easy retrieval of project information for reporting and audit purposes.
• 4. Financial Administration & Budget Tracking Support the raising of Purchase Requisitions (PRs) and Purchase Orders (POs), process invoices, track project expenditures, and maintain budget records. Assist in monitoring spending against approved budgets and highlight potential variances.
• 5. Process Improvement & Operational Support Assist in documenting and improving project processes, workflows, and standard operating procedures to enhance efficiency, consistency, and knowledge sharing across the team.
• 6. Store Maintenance & Brand Standards Support Support the monitoring of existing and newly renovated stores to ensure compliance with brand standards and retail design requirements. Assist in coordinating maintenance activities and follow‑up actions with relevant stakeholders.
• 7. Stakeholder Coordination Work closely with internal teams including Retail Management, Consumer Business, Finance, Procurement, and external partners to support project execution and ensure smooth communication across all parties.
• 8. Project Reporting & Administration Prepare project status updates, trackers, reports, meeting minutes, and presentation materials to support project governance and management reviews.

What do you need to have for this role?

• Education Diploma or Bachelor's Degree in Business Administration, Quantity Surveying, Project Management, Construction Management, or a related field.
• Work Experience Fresh graduates or candidates with 0–1 year of working experience are encouraged to apply.
• Exposure to project coordination, administration, retail operations, or construction‑related environments would be an added advantage.

Skills / Knowledge

• Strong organisational and documentation management skills.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and deadlines effectively.
• Attention to detail and accuracy in handling project records and financial documentation.
• Familiarity with Purchase Requisition (PR), Purchase Order (PO), invoice processing, and budget tracking processes is an advantage.
• Proficient in Microsoft Excel, PowerPoint, and other Microsoft Office applications.
• Strong analytical and problem‑solving skills.
• Ability to work collaboratively with multiple stakeholders.

Why Join Us?

• Gain exposure to end‑to‑end retail store build and rollout projects.
• Develop project management, financial administration, and stakeholder management skills.
• Learn from experienced project and retail professionals.
• Work on impactful projects supporting Maxis' retail footprint nationwide.
• Build a strong foundation for a career in project management, operations, or retail development.

Duration of Programme 12 months starting from July 2026.

What’s next?

Once you’ve applied online, our team will carefully review your application. Due to a high volume of applications, we appreciate your patience to allow for a fair and timely review process. Should you be shortlisted for the role, we will send you an invitation via email for a digital interview. You can also check on your application status by logging into your candidate account.

Maxis values diverse voices & people. We hire and reward our employees based on capability & performance — regardless of ethnicity, gender, age, education, religion, nationality or physical ability.

Tomorrow Begins Today We are the leading integrated telco in Malaysia, connecting people and businesses to a world of possibilities. Tomorrow Begins Today, as we make aspiration achievable today with reliable connectivity and simple experiences. We deeply believe that the key element to our success has always been our people. Visit our careers page to learn more about #LifeAtMaxis. #SimplyMaxis Culture To realise our shared vision to be the leading integrated telco in Malaysia, we have embedded the language of commitment, performance, and possibilities to embody our culture values. Our #SimplyMaxis culture encompasses four values which are ‘Keep It Simple’, ‘Focus On Real Customer Needs’, ‘Go For Gold’, and ‘Celebrate Winning Together’. Watch these videos and hear from our people who live and breathe our #SimplyMaxis culture.