Protégé Trainee - Project Support Office

Maxis; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Job summary

Maxis in Malaysia is looking for a Project Support Office (PSO) Protégé to gain hands-on experience supporting retail store build, renovation, and rollout projects nationwide. You will work closely with project managers and cross-functional teams to ensure timely, compliant project delivery while developing skills in project coordination, documentation management and financial administration.

This role suits graduates or early-career professionals who thrive in a fast-paced environment and seek

Responsibilities

• Bill of Quantities (BQ) Review & Project Coordination: Support the review and verification of Bills of Quantities (BQ) against project specifications, drawings, and site progress. Assist in identifying discrepancies, quantity variations, and potential cost overruns for escalation to the Project Manager.
• Regulatory Documentation & Permit Management: Coordinate project-related documentation, permits, and applications. Liaise with councils, landlords, contractors, and regulatory bodies to ensure submissions are completed accurately and approvals are obtained on time.
• Document Control & Records Management: Maintain a structured document management system for project records, ensuring proper filing, version control, document tracking, and easy retrieval of project information for reporting and audit purposes.
• Financial Administration & Budget Tracking: Support the raising of Purchase Requisitions (PRs) and Purchase Orders (POs), process invoices, track

Job description

Are you ready to get ahead in your career?

• We want to empower you to turn your ambitions into achievements.
• We thrive in inclusiveness, diversity and embrace close collaborations for you to create impact for yourself and others.
• Together, we aim to bring the best of technology to help people, businesses and the nation to be ahead in a changing world.
• To realise our vision to become Malaysia’s leading converged solutions company, we are looking for a new talent to innovate and grow with us in a culture that values commitment, performance and possibilities.

Why does this job exist and why is it critical?

Join Maxis as a Project Support Office (PSO) Protégé, where you will gain hands‑on experience supporting retail store build, renovation, and rollout projects across the country. This role provides exposure to project coordination, financial administration, documentation management, vendor engagement, and operational excellence while working closely with project managers and cross‑functional stakeholders to ensure successful project delivery.

What will you be doing?

• Bill of Quantities (BQ) Review & Project Coordination Support the review and verification of Bills of Quantities (BQ) against project specifications, drawings, and site progress. Assist in identifying discrepancies, quantity variations, and potential cost overruns for escalation to the Project Manager.
• Regulatory Documentation & Permit Management Coordinate project‑related documentation, permits, and applications. Liaise with councils, landlords, contractors, and regulatory bodies to ensure submissions are completed accurately and approvals are obtained on time.
• Document Control & Records Management Maintain a structured document management system for project records, ensuring proper filing, version control, document tracking, and easy retrieval of project information for reporting and audit purposes.
• Financial Administration & Budget Tracking Support the raising of Purchase Requisitions (PRs) and Purchase Orders (POs), process invoices, track