Protégé Trainee - Administrative and Operations Coordinator

Maxis; Kuala Lumpur; On-site; MYR 36,000 - 54,000; Full time

Job summary

Maxis is seeking an Administrative and Operations Coordinator for its PROTÉGÉ programme in Kuala Lumpur. Over 12 months, you will coordinate, track, and monitor tasks and projects, ensuring accuracy and compliance with company policies in a fast-paced environment.

The role requires a Diploma or Degree and strong organizational skills, attention to detail, and the ability to work effectively across teams. Join a diverse group delivering impactful administrative and budget-related support.

Qualifications

• Diploma or Degree in any field.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work effectively in a fast-paced environment.

Responsibilities

• Coordinate and manage One Stop Centre (myRemedy) tasks.
• Track progress and provide weekly updates to PICs by email.
• Coordinate departmental administrative tasks and communication.
• Assist budget management including procurement and PO processes.
• Support contract and ID management activities.
• Collaborate with ISD to revamp forms and support payment processing.

Skills

Organizational skills

Time management

Attention to detail

Ability to work in fast-paced env

Education

Diploma or Degree in any field

Job description

Are you ready to get ahead in your career?

• We want to empower you to turn your ambitions into achievements.
• We thrive in inclusiveness, diversity and embrace close collaborations for you to create impact for yourself and others.
• Together, we aim to bring the best of technology to help people, businesses and the nation to be ahead in a changing world.
• To realise our vision to become Malaysia’s leading converged solutions company, we are looking for a new talent to innovate and grow with us in a culture that values commitment, performance and possibilities.

Why does this job exist and why is it critical?

Maxis’ Professional Training and Education for Growing Entrepreneurs (PROTÉGÉ) programme gives young Malaysian talent the opportunity to build practical skills through classroom and on-the-job training. Over 12 months, you will gain hands‑on experience while contributing to the teams that serve our customers.

We are seeking a highly organized and detail-oriented Administrative and Operations Coordinator to join our team. The successful candidate will be responsible for coordinating, tracking, and monitoring various tasks and projects, ensuring accuracy and compliance with company policies and procedures. This role requires excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

1. One Stop Centre (myRemedy) Task Management:

• Coordinate and assign tasks to respective PICs.
• Track and follow up with PICs, providing weekly updates via email.
• Monitor updates with the teams.

1. Departmental Administrative Tasks:

• Manage Remedy, Travel, Email enquiries and activities.
• Ensure 95% timely updates and 100% accuracy of information.
• Maintain accurate shared file information.

1. Budget Management:

• Assist to manage overall department budget/cost. Creation and tracking of LVP, PR/PO and timely GR.
• Ensure compliance with procurement/finance policy.
• Track and manage contractor and contract management as per Maxis/CS requirements.

1. Contract Management:

• Track all OPEX/CAPEX usage.
• Track all contract expiry and ACV usage.

1. ID Management:

• Ensure ID tag operability, processing, delivery and collection.
• Provide support for door access and ID management.

1. Additional Tasks:

• Work with ISD to revamp myRemedy forms.
• Support team in payment processing.

Requirements:

• Diploma or Degree in any field.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work effectively in a fast-paced environment.

Duration of Programme: 12 months starting in November

Maxis values diverse voices & people. We hire and reward our employees based on capability & performance — regardless of ethnicity, gender, age, education, religion, nationality or physical ability.