Project Secretary - Admin Assistant

Swis Resources; Seremban; On-site; MYR 18,000 - 22,000; Full time

Benefits offered by this job

Health insurance

Opportunities for promotion

Job summary

Swis Resources Malaysia is seeking a Project Secretary / Admin Assistant in Seremban to support the project team, review and update Purchase Orders in the TNB ERP, and prepare requisitions and work requests for purchasing goods and subcontractor appointments.

The role offers a contract (entry-level) with a starting salary of RM 1,800 per month, regular hours 8:30 AM to 5:45 PM, Monday to Friday, health insurance, and opportunities for promotion.

Qualifications

• 1 year relevant working experience.

Responsibilities

• Reviewing and updating Purchase Orders in the TNB ERP system.
• Creating Purchase Requisitions (PR) and Work Requests (WR) for purchasing goods and subcontractor appointments.
• Preparing documents for submission and return of Bank Guarantees (BG).
• Preparing documents for work insurance applications.
• Providing administrative and secretarial support to the Project Manager and project team.
• Maintaining project documents, records, and correspondence.
• Assisting with reports, letters, memos, meeting minutes, and other project-related documents.
• Coordinating meetings, appointments, and project discussions.

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Position: Project Secretary / Admin Assistant

Salary: Starting from RM 1,800

Working Hours: 8:30 AM - 5:45 PM (Monday - Friday)

Location: Seremban

Requirements

• 1 year relevant working experience

Responsibilities

• Reviewing and updating Purchase Orders in the TNB system.
• Creating Purchase Requisitions (PR) and Work Requests (WR) for purchasing goods and subcontractor appointments in the ERP system.
• Preparing documents for the submission and return of Bank Guarantees (BG).
• Preparing documents for work insurance applications.
• Providing administrative and secretarial support to the Project Manager and project team.
• Preparing, organizing, and maintaining project documents, records, and correspondence.
• Assisting in the preparation of reports, letters, memos, meeting minutes, and other project-related documents.
• Coordinating meetings, appointments, and project-related discussions as required.
• Maintaining proper filing and tracking of project documents and records.
• Assisting with the preparation and submission of documents to clients, consultants, contractors, and relevant authorities.
• Monitoring incoming and outgoing correspondence and ensuring timely distribution to the relevant parties.
• Performing general administrative duties and other tasks assigned by the Project Manager or Management.

Job Type: Contract

Pay: From RM1,800.00 per month

• Health insurance
• Opportunities for promotion

Application Question(s):

• How long is your resignation notice?
• How soon you are available to report for duty?