PROJECT ADMINISTRATOR

Ocean Kinabalu Sdn Bhd; West Coast Division; On-site; MYR 36,000 - 50,000; Full time

Job summary

Ocean Kinabalu Sdn Bhd in Sabah is seeking a project administrator to handle HR and administrative matters, including staff records, onboarding, mobilisation and demobilisation for multiple projects.

The role focuses on managing work permits and immigration documents for foreign employees, coordinating with authorities, tracking expiry dates, maintaining records, and supporting recruitment and training across projects.

Qualifications

• Diploma or degree in HR, business administration or related field.
• Strong MS Office skills, especially Excel and Word.
• Excellent written and verbal communication, coordination and organisational abilities.
• Able to handle multiple tasks and work under pressure.
• Experience in HR, project administration or oil & gas operations is a plus.
• Fresh graduates with relevant qualifications are encouraged to apply.

Responsibilities

• Handle project-related HR and administrative matters, including staff records, onboarding, mobilisation and demobilisation.
• Manage and maintain work permit, employment pass and immigration documentation for foreign employees.
• Coordinate work permit applications, renewals, cancellations and submissions with authorities and agencies.
• Monitor expiry dates of work permits, passports, medical checks and other statutory docs for timely renewal.
• Maintain and update employee, manpower, training, competency and certification records.
• Coordinate staff attendance, timesheets, leave, claims and allowances.
• Assist with recruitment, staff deployment and manpower arrangements for projects.
• Coordinate training, medical checks, certifications and renewal of competency requirements.
• Prepare HR letters, memos, notices and other project-related documentation.

Skills

Coordination

Communication

Organisational skills

Education

Diploma/Degree in HR, Admin, Management or related field

Tools

MS Excel

MS Word

Job description

This role involves handling project-related HR and administrative matters, managing work permit and immigration documentation for foreign employees, and coordinating with relevant authorities and external parties.

Key responsibilities

Handle project-related HR and administrative matters, including staff records, onboarding, mobilisation and demobilisation

Manage and maintain work permit, employment pass and immigration-related documentation for foreign employees

Coordinate work permit applications, renewals, cancellations and related submissions with the relevant authorities and agencies

Monitor expiry dates of work permits, passports, medical checks and other statutory documents to ensure timely renewal

Maintain and update employee, manpower, training, competency and certification records

Coordinate staff attendance, timesheets, leave, claims and allowances

Assist with recruitment, staff deployment and manpower arrangements for projects

Coordinate training, medical checks, certifications and renewal of competency requirements

Prepare HR letters, memos, notices and other project-related documentation

Liaise with project personnel, clients, training providers, immigration/related authorities and other external parties when required

About you

Diploma/Degree in Human Resources, Business Administration, Management or related field

Good knowledge of MS Office, especially Excel and Word

Good communication, coordination and organisational skills

Able to manage multiple tasks and work under pressure

Experience in HR, project administration or oil & gas operations will be an advantage

Fresh graduates with relevant qualifications are encouraged to apply

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?


• How many years' experience do you have as a project administrator?


• Which of the following types of qualifications do you have?