Project Executive

Seiko; Kulai; On-site; MYR 60,000 - 90,000; Full time

Job summary

Seiko in Kulai, Johor, Malaysia is seeking a Project Executive to support project execution, coordination, and cost tracking across planning, procurement and NPI activities.

The role interacts with cross-functional teams to keep projects financially on track and ensures timely, accurate information flow, including vendor coordination, budgeting, and change control.

Qualifications

• Experience in project coordination, admin, or procurement is advantageous.
• Strong written and verbal communication; organized with attention to detail.
• Familiarity with MS Office and basic data analysis.
• Diploma or degree in Engineering, Business, or related field.
• Team player and committed to completing tasks on scope and timeline.

Responsibilities

• Assist in project plans, timelines, and resource schedules; flag delays, risks, or issues.
• Coordinate with engineering, production, quality, finance, sales; maintain docs.
• Gather supplier quotations; prepare purchase orders; follow up on delivery.
• Verify invoices vs purchase orders and records; maintain procurement files.
• Support NPI activities: design validation, prototyping, pilot runs.
• Source and track materials, tooling for new products; prepare NPI docs.
• Prepare/update wire harness costing for quotations and margin reviews.
• Track budget vs actual spend; flag cost variances and risks to management.
• Support quotations for wire harness parts; analyze cost and margins.
• Liaise with finance on billing/invoicing and cost recovery.

Skills

Coordination

Documentation

Procurement

NPI support

Microsoft Office

Communication

Teamwork

Education

Diploma/Degree in Engineering, Business, or related field

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Project Executive supports the execution of assigned projects, focusing on coordination, documentation, and cost/commercial tracking across project planning, procurement, and New Product Introduction (NPI) activities. The role works closely with the Senior Project Executive and cross-functional teams to keep projects on track financially and ensure timely, accurate information flow.

Scope

• Assist in preparing project plans, timelines, and resource schedules; track status and milestones, and flag delays, risks, or issues promptly.
• Coordinate with internal teams (engineering, production, quality, finance, sales) and maintain project documentation such as progress reports, meeting minutes, and change/closure records.
• Assist in gathering supplier quotations and price comparisons; prepare and issue purchase orders, and follow up with suppliers on delivery and documentation.
• Verify invoices against purchase orders and delivery records, and help maintain the approved vendor list and procurement files in compliance with company policy.
• Support New Product Introduction (NPI) activities including design validation, prototyping, and pilot runs, and assist in reviewing specifications and BOM with R&D/engineering.
• Help source and track materials, components, and tooling for new products, support trial production, and prepare NPI documentation to internal and customer standards.
• Prepare and update wire harness project costing (material, labour, tooling, overhead) to support quotations and margin reviews.
• Track project budget against actual spend, monitor cost variances, and highlight financial risks or overruns to management.
• Support customer quotation and pricing exercises for new or revised wire harness part numbers, including cost comparisons and margin impact.
• Liaise with finance on billing, invoicing, and cost recovery for wire harness projects, and help monitor overall project profitability.

The Job Scope will expand as you gain experience and take on greater responsibilities.

Required Skills and Qualifications

• Prior working experience or internship exposure in project coordination, administration, or procurement is an advantage.
• Good written, verbal, and interpersonal communication skills; organized with attention to detail.
• Working knowledge of Microsoft Office, with good analytical and problem-solving skills.
• Diploma/Degree in Engineering, Business, or a related field, or equivalent working experience.
• Team player, resourceful, and committed to completing tasks within agreed scope and timeline.