Project Executive

Club21; Kuala Lumpur; In loco; MYR 60.000 - 120.000; Tempo pieno

Descrizione del lavoro

Club21 is seeking a proactive Project Executive (Facilities Management) to independently oversee the facilities operations of our retail stores. You will manage maintenance, vendors, and budgets while coordinating store openings, renovations, and closures to ensure safety, efficiency, and high standards.

The role requires hands‑on experience in retail fit‑outs, strong project management skills, and the ability to liaise with store managers, mall management, and contractors.

Competenze

• Minimum 5 years of related experience in warehouse/ office/ real estate environments with construction project management, space planning and facilities management experience.
• Hands‑on experience managing retail fit‑out and fitting projects with successful delivery track record.
• Solid grasp of retail design, fit‑out processes, and fitting operations.
• Stellar organizational skills and ability to juggle multiple projects.

Mansioni

• Take ownership of day‑to‑day facilities operations across all retail stores.
• Plan and oversee store openings, renovations, relocations, and closures, ensuring on‑time completion and standard compliance.
• Manage maintenance, repairs, and preventive maintenance to keep stores safe and functional.
• Source, negotiate, and manage contractors and service providers within budget and timelines.
• Conduct regular site inspections and recommend corrective actions.
• Prepare and monitor monthly facilities reports and operating expenses.
• Collaborate with Finance to monitor facilities budgets and capex.
• Identify cost‑saving initiatives while maintaining service quality.
• Build relationships with Store Managers, mall management, landlords, and contractors.
• Coordinate emergencies and after‑hours support for urgent maintenance and events.

Conoscenze

Project management

Facilities management

AutoCAD

Retail design

Vendor management

Budgeting

Formazione

Diploma in Project Management / related field

Bachelor’s degree in related field

Strumenti

AutoCAD

Descrizione del lavoro

We are seeking a proactive and hands-on Project Executive (Facilities Management) to independently manage the facilities operations of our retail stores. This role is responsible for overseeing maintenance activities, managing vendors and contractors, coordinating store opening and closure projects, monitoring facilities budgets, and ensuring all stores operate safely and efficiently.

Key Responsibilities:

• Take ownership of the day-to-day facilities operations across all retail stores.
• Plan, coordinate, and oversee store opening, renovation, relocation, and closure projects, ensuring timely completion and compliance with company standards.
• Manage maintenance, repair, and preventive maintenance works to ensure stores remain safe, functional, and well-maintained.
• Source, negotiate, and manage contractors, suppliers, and service providers, ensuring quality work is delivered within budget and agreed timelines.
• Conduct regular site inspections to identify maintenance requirements and recommend corrective actions.
• Prepare and monitor monthly facilities reports, operating expenses, maintenance costs, and project updates.
• Partner with the Finance team to prepare and monitor facilities operating and capital expenditure budgets.
• Identify and implement cost-saving initiatives while maintaining operational efficiency and service quality.
• Build and maintain strong working relationships with Retail Manager/Store Managers, shopping mall management, landlords, contractors, and other external stakeholders.
• Coordinate and respond to facilities-related emergencies, including after-hours support during urgent maintenance, store openings, renovations, or night works.
• Ensure compliance with health, safety, statutory, and landlord requirements for all facilities-related activities.
• Perform any other duties and responsibilities assigned by Management.

Qualifications:

• Diploma and/OR Bachelor’s degree in Project Management, Construction Management, Interior Design, Retail Management, or a similar field.
• Minimum 5 years of related experience preferably in warehouse/ business office/ real estate environment; with construction project management, space planning and facilities management experience
• Hands‑on experience managing retail fit‑out and fitting projects with a history of delivering great results.
• A solid grasp of retail design, fit‑out processes, and fitting operations.
• Stellar organizational skills and the ability to juggle multiple projects with ease.
• Excellent communication skills and a client‑focused approach.
• Added advantage for candidates with exposure to AutoCAD software.
• Ability to travel to project sites and a bit of flexibility in your hours to meet deadlines.

Excited to dive into this role?