Fit Out Executive

Mynews Malaysia; Petaling Jaya; On-site; MYR 60,000 - 100,000; Full time

Job summary

Mynews Malaysia is seeking a proactive Project/Construction Coordinator to oversee store fit-out projects, including openings, refurbishments, relocations, and reinstatement works across the retail network. You will coordinate with Design, Operations, Real Estate, Procurement, IT, Maintenance, and external consultants to ensure milestones are achieved, site progress is monitored, and handovers to Operations are smooth.

Travel for site inspections is required.

Qualifications

• Bachelor’s degree in Project/Construction Management, Interior Design, Architecture, or a related field.
• 2–4 years of experience in retail fit-out, interior construction, or commercial renovation.
• Retail, convenience store, or F&B project experience preferred.
• Knowledge of project costing, tendering, BQ, cost estimation, and construction documentation.
• Familiarity with local authority/mall submissions and retail M&E coordination.
• Proficient in AutoCAD, Microsoft Excel, and Microsoft Office.
• Strong project coordination, communication, negotiation, and problem-solving skills.
• Detail-oriented, organised, and able to manage multiple projects under tight deadlines.
• Willing to travel for site inspections and project coordination.

Responsibilities

• Coordinate day-to-day execution of store fit-out projects, including openings, refurbishments, relocations, and reinstatement works.
• Assist in preparing project schedules, timelines, and work plans.
• Coordinate with Design, Operations, Real Estate, Procurement, IT, Maintenance, and external consultants to ensure milestones are achieved.
• Monitor site progress and ensure timely completion of project activities.
• Conduct regular site inspections to ensure work quality and compliance with approved drawings.
• Assist in store handover to the Operations team upon project completion.
• Assist in preparing project cost estimates and budget tracking.
• Obtain and compare quotations from contractors and suppliers.
• Conduct cost benchmarking for materials and construction works.
• Monitor variation orders (VO) and highlight cost deviations for management review.
• Maintain project cost reports, payment records, and supporting documentation.
• Coordinate appointed contractors and suppliers throughout project execution.
• Monitor contractor performance, workmanship quality, and project progress.
• Ensure contractors comply with company safety standards and site regulations.
• Follow up on project schedules, material deliveries, and outstanding works.
• Assist in evaluating contractor performance upon project completion.
• Coordinate M&E works, including electrical, lighting, air conditioning, refrigeration, plumbing, water supply, and POS infrastructure.
• Assist in monitoring fire safety and statutory compliance throughout project execution.
• Coordinate defect inspections, rectification works, and defect liability follow-up after project handover.
• Maintain project documentation, drawings, quotations, variation orders, and project records.
• Assist in developing standard BQ templates and maintaining cost benchmark databases.
• Support material evaluations for quality, durability, and cost effectiveness.
• Recommend practical improvements to enhance project efficiency, cost savings, and construction quality.
• Ensure company fit-out standards are consistently implemented across all projects.

Skills

Project coordination

Communication

Negotiation

Problem-solving

Detail-oriented

Organised

Travel readiness

Education

Bachelor’s degree in Project/Construction Management, Interior Design, Architecture, or a related field

Tools

AutoCAD

Microsoft Excel

Microsoft Office

Job description

Responsibilities

• Coordinate day-to-day execution of store fit-out projects, including new store openings, refurbishments, relocations, and reinstatement works.
• Assist in preparing project schedules, timelines, and work plans.
• Coordinate with Design, Operations, Real Estate, Procurement, IT, Maintenance, and external consultants to ensure project milestones are achieved.
• Monitor site progress and ensure timely completion of project activities.
• Conduct regular site inspections to ensure work quality and compliance with approved drawings.
• Assist in store handover to the Operations team upon project completion.

2. Cost Control & Budget Monitoring

• Assist in preparing project cost estimates and budget tracking.
• Obtain and compare quotations from contractors and suppliers.
• Conduct cost benchmarking for materials and construction works.
• Monitor variation orders (VO) and highlight cost deviations for management review.
• Maintain project cost reports, payment records, and supporting documentation.
• Coordinate appointed contractors and suppliers throughout project execution.
• Monitor contractor performance, workmanship quality, and project progress.
• Ensure contractors comply with company safety standards and site regulations.
• Follow up on project schedules, material deliveries, and outstanding works.
• Assist in evaluating contractor performance upon project completion.

4. Technical & Compliance Support

• Coordinate submissions to landlords, mall management, consultants, and relevant authorities where required.
• Ensure construction works comply with approved drawings, company standards, and local authority requirements.
• Coordinate M&E works, including electrical, lighting, air conditioning, refrigeration, plumbing, water supply, and POS infrastructure.
• Assist in monitoring fire safety and statutory compliance throughout project execution.
• Coordinate defect inspections, rectification works, and defect liability follow-up after project handover.
• Maintain project documentation, drawings, quotations, variation orders, and project records.
• Assist in developing standard BQ templates and maintaining cost benchmark databases.
• Support material evaluations for quality, durability, and cost effectiveness.
• Recommend practical improvements to enhance project efficiency, cost savings, and construction quality.
• Ensure company fit-out standards are consistently implemented across all projects.

Requirements:

• Bachelor’s degree in Project/Construction Management, Interior Design, Architecture, or a related field.
• 2–4 years of experience in retail fit-out, interior construction, or commercial renovation.
• Retail, convenience store, or F&B project experience is preferred.
• Knowledge of project costing, tendering, BQ, cost estimation, and construction documentation.
• Familiarity with local authority/mall submissions and retail M&E coordination.
• Proficient in AutoCAD, Microsoft Excel, and Microsoft Office.
• Strong project coordination, communication, negotiation, and problem-solving skills.
• Detail-oriented, organised, and able to manage multiple projects under tight deadlines.
• Willing to travel for site inspections and project coordination.