Project Executive

SPACEMADE INTERIOR DESIGN SDN BHD; Iskandar Puteri; On-site; MYR 56,000 - 78,000; Full time

Job summary

SPACEMADE INTERIOR DESIGN SDN BHD is seeking a proactive Project Coordinator to manage interior renovation projects from start to finish in Iskandar Puteri.

You will coordinate schedules, attend site meetings, liaise with clients, suppliers and subcontractors, monitor progress and quality, and prepare project reports.

This on-site role requires strong organisation, effective communication, and cost awareness to ensure projects are completed on time and within budget.

Responsibilities

• Coordinate renovation and interior fit-out projects from start to completion.
• Prepare project schedules and monitor progress.
• Attend site meetings and record meeting minutes.
• Ensure work is completed according to drawings, specifications, and timeline.
• Report project progress to management regularly.
• Conduct regular site inspections.
• Coordinate site activities with subcontractors and suppliers.
• Monitor workmanship quality and ensure compliance with company standards.
• Resolve site issues and propose practical solutions.
• Ensure site cleanliness and safety requirements are maintained.
• Act as the main liaison between clients and the company during project execution.
• Provide project updates.
• Handle client enquiries and coordinate variation orders.
• Manage client expectations throughout the project.
• Source quotations from suppliers.
• Arrange material ordering and delivery schedules.
• Coordinate with factory and suppliers to ensure timely production and installation.
• Monitor material usage and minimize wastage.
• Prepare project reports.
• Maintain project files and records.
• Verify invoices and delivery orders.
• Prepare progress claims and project handover documents.
• Ensure all project documentation is complete before closing the project.
• Monitor project costs against budget.
• Track variation orders.
• Assist in project costing and budgeting.
• Identify opportunities for cost savings without compromising quality.
• Conduct final inspections.
• Prepare defect lists (snagging).
• Coordinate rectification works.
• Arrange project handover.
• Obtain client sign-off upon completion.

Job description

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Key Responsibilities
1. Project Coordination

• Coordinate renovation and interior fit-out projects from start to completion.

• Prepare project schedules and monitor progress.

• Attend site meetings and record meeting minutes.

• Ensure work is completed according to drawings, specifications, and timeline.

• Report project progress to management regularly.

2. Site Management

• Conduct regular site inspections.

• Coordinate site activities with subcontractors and suppliers.

• Monitor workmanship quality and ensure compliance with company standards.

• Resolve site issues and propose practical solutions.

• Ensure site cleanliness and safety requirements are maintained.

3. Client Communication

• Act as the main liaison between clients and the company during project execution.

• Provide project updates.

• Handle client enquiries and coordinate variation orders.

• Manage client expectations throughout the project.

4. Procurement & Material Coordination

• Source quotations from suppliers.

• Arrange material ordering and delivery schedules.

• Coordinate with factory and suppliers to ensure timely production and installation.

• Monitor material usage and minimize wastage.

5. Documentation

• Prepare project reports.

• Maintain project files and records.

• Verify invoices and delivery orders.

• Prepare progress claims and project handover documents.

• Ensure all project documentation is complete before closing the project.

6. Cost Control

• Monitor project costs against budget.

• Track variation orders.

• Assist in project costing and budgeting.

• Identify opportunities for cost savings without compromising quality.

7. Project Completion

• Conduct final inspections.

• Prepare defect lists (snagging).

• Coordinate rectification works.

• Arrange project handover.

• Obtain client sign-off upon completion.

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