Senior Document Controller – Projects & Compliance

PMX Malaysia Sdn. Bhd.; Nilai; On-site; MYR 39,000 - 78,000; Full time

Job summary

PMX Malaysia Sdn Bhd is seeking an experienced Document Controller to join the Project Delivery team. This role manages, organizes, and maintains project and company documentation, ensuring accuracy, security, and compliance with ISO 9001 and regulatory standards.

You will handle document control processes, transmittals, and approvals across contractors, consultants, and subcontractors. With 5–7 years in document control and a background in construction/engineering/manufacturing, you will work

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Information Management, Engineering, or related field.
• PMP, CDC, ISO 9001 Document Control Certification, or CIDB certification add advantage.
• Minimum 5 to 7 years of document control and records management experience.
• Experience in construction, engineering, manufacturing, or related industries preferred.
• Proficient in document management systems such as Aconex, EDMS, ACC, SharePoint, Primavera, Procore.

Responsibilities

• Establish, maintain, update, and improve document control processes and documentation standards.
• Register, distribute, track, and control project documents and records.
• Manage document transmittals, submittals, approvals, and document workflows.
• Ensure compliance with document numbering systems and final handover requirements.
• Monitor incoming and outgoing project documents from contractors, consultants, vendors, and subcontractors.
• Maintain accurate records of technical changes, meeting minutes, negotiation records, and project correspondence.
• Ensure controlled copies of approved drawings and documents are distributed to stakeholders.
• Support project teams during document reviews, audits, and final handovers.
• Ensure documentation complies with ISO 9001 and relevant industry standards.
• Manage large volumes of project documentation while maintaining accuracy and confidentiality.
• Perform other duties as assigned by management.

Skills

Attention to detail

Documentation discipline

Team collaboration

Education

Bachelor's degree in related field

Diploma in related field

Tools

Aconex

EDMS

ACC

SharePoint

Primavera

Procore

Job description

PMX Malaysia Sdn Bhd is seeking an experienced Document Controller to join the Project Delivery team. This role manages, organizes, and maintains project and company documentation, ensuring accuracy, security, and compliance with ISO 9001 and regulatory standards.

You will handle document control processes, transmittals, and approvals across contractors, consultants, and subcontractors. With 5–7 years in document control and a background in construction/engineering/manufacturing, you will work