Project Coordinator (Events)

Family Event Group (WE) Sdn Bhd; Johor Bahru; On-site; MYR 33,000 - 67,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Job summary

Family Event Group (WE) Sdn Bhd is seeking a proactive event professional to assist in planning and executing exhibitions, conferences, and corporate functions from conception to completion. You will support senior managers on budgets, vendor contracts, and client communications to ensure high-quality events.

Responsibilities include coordinating logistics, managing timelines, supporting marketing efforts, and developing contingency plans to address risks and challenges while maintaining a

Qualifications

• Assist in planning and execution of events from conception to completion.
• Support budgets, track expenses, and ensure financial guidelines.
• Coordinate with vendors to negotiate contracts and manage logistics.
• Liaise with clients to understand requirements and provide updates.
• Contribute to marketing strategies to promote events and drive attendance.
• Identify risks and develop contingency plans.

Responsibilities

• Assist in planning and execution of events from initial concept to post-event analysis.
• Coordinate logistics, including venue, vendors, and on-site setup.
• Support budgeting, track expenses, and identify cost-saving opportunities.
• Communicate with clients, vendors, and internal teams to ensure smooth operations.
• Contribute to marketing and promotional efforts for events.
• Assist in risk assessment and contingency planning.
• Help manage event timelines and on-site support during events.

Skills

Event planning

Budgeting

Vendor management

Client liaison

English and Mandarin

Job description

Assist in the planning and execution of various events, including exhibitions, conferences, and corporate functions, from conception to completion.

Support the senior event managers in developing event budgets, tracking expenses, and ensuring adherence to financial guidelines.

Coordinate with vendors and suppliers to negotiate contracts, manage deliveries, and ensure the smooth execution of event logistics.

Liaise with clients to understand their event requirements, provide regular updates, and ensure client satisfaction throughout the planning process.

Contribute to the development and implementation of marketing strategies to promote events and drive attendance.

Identify potential risks and challenges associated with events and assist in developing contingency plans.

Collaborate with the event team to ensure effective communication and coordination, fostering a positive and productive work environment.

Demonstrate strong problem-solving skills to address unforeseen issues that may arise during event planning and execution.

Manage multiple tasks and deadlines effectively, prioritizing workload to ensure timely completion of event-related activities.

Utilize creative thinking to propose innovative ideas for event themes, activities, and attendee engagement.

Communicate clearly and professionally, both verbally and in writing, with internal teams, clients, vendors, and other stakeholders.

Proficiency in both English and Mandarin is essential for effective communication with a diverse range of clients and partners.

Requirement

• Assist in the planning and execution of various events, including exhibitions, conferences, and corporate functions, from conception to completion.

• Support the senior event managers in developing event budgets, tracking expenses, and ensuring adherence to financial guidelines.

• Coordinate with vendors and suppliers to negotiate contracts, manage deliveries, and ensure the smooth execution of event logistics.

• Liaise with clients to understand their event requirements, provide regular updates, and ensure client satisfaction throughout the planning process.

• Contribute to the development and implementation of marketing strategies to promote events and drive attendance.

• Identify potential risks and challenges associated with events and assist in developing contingency plans.

• Collaborate with the event team to ensure effective communication and coordination, fostering a positive and productive work environment.

• Demonstrate strong problem-solving skills to address unforeseen issues that may arise during event planning and execution.

• Manage multiple tasks and deadlines effectively, prioritizing workload to ensure timely completion of event-related activities.

• Utilize creative thinking to propose innovative ideas for event themes, activities, and attendee engagement.

• Communicate clearly and professionally, both verbally and in writing, with internal teams, clients, vendors, and other stakeholders.

• Proficiency in both English and Mandarin is essential for effective communication with a diverse range of clients and partners.

Responsibility

• Assist in the planning and execution of various events, from initial concept to post-event analysis, under the guidance of senior staff.

• Coordinate event logistics, including venue booking, vendor management, and on-site setup, ensuring all details align with event objectives.

• Support the creation and management of event budgets, tracking expenses and identifying cost-saving opportunities.

• Communicate effectively with clients, vendors, and internal teams to ensure smooth event operations and client satisfaction.

• Contribute to marketing and promotional efforts for events, including social media updates and collateral development.

• Assist in risk assessment and contingency planning to mitigate potential issues during events.

• Help manage event timelines and deadlines, ensuring all tasks are completed efficiently and on schedule.

• Provide on-site support during events, troubleshooting any issues that may arise and ensuring a positive experience for attendees.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave