Event Executive

AnyMind Pte. Ltd.; Kuala Lumpur; On-site; MYR 30,000 - 40,000; Full time

Benefits offered by this job

Advanced AI tools for all positions

Annual Performance Bonus

Health Insurance

Monthly, Quarterly, Annual MVP Awards

Job summary

A dynamic event management company in Kuala Lumpur is seeking an Event Executive to oversee event planning and execution. You'll manage client briefs and coordinate with vendors to ensure successful delivery of events that align with brand objectives. You should have a Bachelor's degree, possess excellent English skills, and have 1-2 years of experience in marketing or advertising. The role offers opportunities for creativity and problem-solving in a vibrant environment.

Qualifications

• Fluent in English, written and spoken.
• 1 to 2 years of experience in Marketing/Advertising.
• Creative, detail-oriented with the ability to take initiative.

Responsibilities

• Manage end-to-end event planning and execution.
• Coordinate with internal teams and vendors.
• Ensure smooth on-ground delivery.
• Oversee attendee experience.

Skills

Event planning and coordination

Vendor management

Crisis management

Stakeholder coordination

Education

Bachelor’s degree in any discipline

Job description

We are looking for a proactive and detail-oriented Event Executive to manage end-to-end event planning and execution. This role involves translating client briefs into well-executed event experiences, coordinating closely with internal teams and vendors, and ensuring smooth on-ground delivery. You will play a key role in delivering events that align with brand objectives and provide a strong experience for attendees.

What You'll Do

Event Pre-Planning and Coordination

• Ability to comprehend client briefs, identify key objectives, and align event planning with client expectations.
• Develop creative event ideas that match brand identity and objectives, ensuring a seamless experience for attendees.
• Establish a structured event timeline, delegate responsibilities effectively, and ensure smooth coordination among internal teams.
• Liaising with Vendors on Brief: Effectively communicate event requirements, including design, setup, and logistical needs, ensuring vendors fully understand expectations.
• Quotation & Negotiation: Source quotations from multiple vendors, compare pricing and services, and negotiate for cost-effective yet high-quality solutions.
• Vendor Coordination: Oversee vendor deliverables, ensure timely execution, and troubleshoot any last-minute challenges to maintain event quality.
• On-Site Supervision: Ensure vendors execute their tasks as per agreed timelines and quality standards, addressing any issues in real time.

Event Management

• On-Ground Execution: Oversee event setup, manage timelines, and ensure smooth event flow, adhering to planned objectives and brand guidelines.
• Crisis Management: Identify potential risks and respond effectively to any on-site issues to minimize disruptions.
• Stakeholder Coordination: Ensure seamless communication between clients, vendors, and internal teams to maintain event alignment.
• Guest & Experience Management: Oversee attendee experience, ensuring hospitality, engagement, and brand messaging are well executed.

Post-Event

• Event Wrap-Up & Reporting: Ensure proper event closure, including dismantling, return of materials, and budget reconciliation.
• Post-Event Analysis: Gather feedback from stakeholders, assess event success, and identify areas for improvement.
• Documentation & Learnings: Compile an event report detailing key takeaways, challenges, and recommendations for future events.

Who You Are

• Bachelor’s degree in any discipline.
• Fluent in English, written and spoken.
• 1 to 2 years of experience in Marketing / Advertising.
• Target and result-oriented mind with a passion for working independently.
• Well-organized, responsible, and problem-solving skills.
• Creative, detail-oriented with the ability to take initiative, prioritize, and multitask.

Why You'll Love It

• A d v a n c e d A I tools for all positions
• Creative office at XXXX
• Performance Review (2 times per year)
• Annual Performance Bonus
• Marriage, Compassionate, and Parental Leaves
• Health Insurance
• Social Security
• Monthly, Quarterly, Annual MVP Awards (prizes up to 8,000USD)