Event Coordinator

Family Event Group (WE) Sdn Bhd; Johor Bahru; On-site; MYR 30,000 - 54,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Job summary

Family Event Group (WE) Sdn Bhd seeks an energetic events professional to assist in planning and executing exhibitions, conferences, and corporate functions from conception to completion. You will support senior managers in budgeting, track expenses, negotiate with vendors, and ensure timely, high-quality event delivery.

Fluency in English and Mandarin is essential for diverse client interactions, with responsibilities spanning client updates, marketing support, risk management, and

Qualifications

• Assist in the planning and execution of events from conception to completion.
• Support senior event managers in budgeting and expense tracking.
• Coordinate with vendors to negotiate contracts and manage logistics.
• Liaise with clients to understand requirements and provide updates.
• Contribute to marketing strategies to promote events and drive attendance.
• Identify risks and assist in contingency planning.
• Collaborate with the event team to ensure clear communication and coordination.
• Demonstrate problem-solving skills to address issues during planning and execution.
• Manage multiple tasks and deadlines, prioritizing workload.

Responsibilities

• Assist planning and execution of events from concept to post-event analysis.
• Coordinate venue, vendor management, and on-site setup.
• Create and manage event budgets, track expenses and find cost savings.
• Communicate with clients, vendors, and internal teams for smooth operations.
• Contribute to marketing and promotional activities for events.
• Assist in risk assessment and contingency planning.
• Help manage event timelines and deadlines for efficiency.
• Provide on-site support and address attendee needs.

Skills

Event planning

Budgeting

Vendor management

Client liaison

Marketing support

Risk management

Team collaboration

Problem solving

Multitasking

Creative thinking

Communication

English Mandarin bilingual

Job description

Assist in the planning and execution of various events, including exhibitions, conferences, and corporate functions, from conception to completion.

Support the senior event managers in developing event budgets, tracking expenses, and ensuring adherence to financial guidelines.

Coordinate with vendors and suppliers to negotiate contracts, manage deliveries, and ensure the smooth execution of event logistics.

Liaise with clients to understand their event requirements, provide regular updates, and ensure client satisfaction throughout the planning process.

Contribute to the development and implementation of marketing strategies to promote events and drive attendance.

Identify potential risks and challenges associated with events and assist in developing contingency plans.

Collaborate with the event team to ensure effective communication and coordination, fostering a positive and productive work environment.

Demonstrate strong problem-solving skills to address unforeseen issues that may arise during event planning and execution.

Manage multiple tasks and deadlines effectively, prioritizing workload to ensure timely completion of event-related activities.

Utilize creative thinking to propose innovative ideas for event themes, activities, and attendee engagement.

Communicate clearly and professionally, both verbally and in writing, with internal teams, clients, vendors, and other stakeholders.

Proficiency in both English and Mandarin is essential for effective communication with a diverse range of clients and partners.

Requirement

• Assist in the planning and execution of various events, including exhibitions, conferences, and corporate functions, from conception to completion.

• Support the senior event managers in developing event budgets, tracking expenses, and ensuring adherence to financial guidelines.

• Coordinate with vendors and suppliers to negotiate contracts, manage deliveries, and ensure the smooth execution of event logistics.

• Liaise with clients to understand their event requirements, provide regular updates, and ensure client satisfaction throughout the planning process.

• Contribute to the development and implementation of marketing strategies to promote events and drive attendance.

• Identify potential risks and challenges associated with events and assist in developing contingency plans.

• Collaborate with the event team to ensure effective communication and coordination, fostering a positive and productive work environment.

• Demonstrate strong problem-solving skills to address unforeseen issues that may arise during event planning and execution.

• Manage multiple tasks and deadlines effectively, prioritizing workload to ensure timely completion of event-related activities.

• Utilize creative thinking to propose innovative ideas for event themes, activities, and attendee engagement.

• Communicate clearly and professionally, both verbally and in writing, with internal teams, clients, vendors, and other stakeholders.

• Proficiency in both English and Mandarin is essential for effective communication with a diverse range of clients and partners.

Responsibility

• Assist in the planning and execution of various events, from initial concept to post-event analysis, under the guidance of senior staff.

• Coordinate event logistics, including venue booking, vendor management, and on-site setup, ensuring all details align with event objectives.

• Support the creation and management of event budgets, tracking expenses and identifying cost-saving opportunities.

• Communicate effectively with clients, vendors, and internal teams to ensure smooth event operations and client satisfaction.

• Contribute to marketing and promotional efforts for events, including social media updates and collateral development.

• Assist in risk assessment and contingency planning to mitigate potential issues during events.

• Help manage event timelines and deadlines, ensuring all tasks are completed efficiently and on schedule.

• Provide on-site support during events, troubleshooting any issues that may arise and ensuring a positive experience for attendees.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave