Project Assistant

深圳高阳寰球科技有限公司; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

深圳高阳寰球科技有限公司 is seeking a proactive project administrator to support the project management team in administrative coordination, documentation, and communication. You will serve as the central point of contact to keep teams aligned and deadlines on track.

This role involves developing project plans, maintaining records like meeting minutes and risk logs, preparing reports, tracking timelines and expenses, and coordinating meetings with internal teams and external stakeholders.

Qualifications

• Experience supporting project management teams in a coordinating role.
• Strong written and verbal communication skills.
• Ability to maintain multiple documentation streams and logs.

Responsibilities

• Assist the Project Manager in developing project plans, schedules, and budgets
• Maintain and update project documentation, including meeting minutes, action logs, and risk registers
• Prepare and distribute internal and external reports, presentations, and project status updates
• Monitor project timelines and flag potential delays or risks to the Project Manager
• Act as a liaison between internal teams, clients, and external stakeholders
• Schedule and coordinate project meetings, workshops, and conference calls
• Draft and edit correspondence, memos, and project-related communications
• Ensure all stakeholders are informed of project milestones and changes
• Track project expenses and assist with invoice processing and purchase orders
• Maintain project databases and filing systems (both physical and digital)

Skills

Project coordination

Documentation & records

Stakeholder communication

Meeting scheduling

Tools

MS Office

Job description

You will support the project management team in administrative coordination, documentation, and communication to ensure the smooth execution of projects. You will act as the central point of contact for project information, helping to keep teams aligned and deadlines on track.

Key responsibilities

Assist the Project Manager in developing project plans, schedules, and budgets

Maintain and update project documentation, including meeting minutes, action logs, and risk registers

Prepare and distribute internal and external reports, presentations, and project status updates

Monitor project timelines and flag potential delays or risks to the Project Manager

Act as a liaison between internal teams, clients, and external stakeholders

Schedule and coordinate project meetings, workshops, and conference calls

Draft and edit correspondence, memos, and project-related communications

Ensure all stakeholders are informed of project milestones and changes

Track project expenses and assist with invoice processing and purchase orders

Maintain project databases and filing systems (both physical and digital)