Project Administrator

FORTE EMERALD SDN BHD; Chemor; On-site; MYR 35,000 - 70,000; Full time

Job summary

Forte Emerald Sdn. Bhd. is seeking a Project Administrator to provide administrative and coordination support to the Project Department in Ipoh, Perak.

You will manage project documents, assist with progress claims, and liaise with consultants, contractors and internal teams to ensure timely information flow. The role requires a Diploma or Bachelor's in a related field, 3+ years of experience, and proficiency in Microsoft Office, with strong communication and organizational skills in Bahasa

Qualifications

• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good communication and interpersonal abilities.
• Organizational skills and careful record keeping.
• Able to work independently and manage multiple tasks.

Responsibilities

• Provide administrative and coordination support to the Project Department.
• Prepare and process project progress claims and billing in a timely and accurate manner.
• Prepare, organize and maintain project documents, correspondence, reports and filing systems.
• Maintain and update project records, trackers and document registers.
• Liaise with consultants, contractors, suppliers, authorities and internal departments on project-related matters.
• Prepare letters, reports, presentations and other project documentation as required.
• Monitor incoming and outgoing project correspondence and ensure timely distribution of information.
• Assist in preparing purchase requisitions, payment documents, invoices and other project-related documents.
• Ensure all project documents are properly filed and comply with company procedures.
• Assist in preparing project progress reports and presentation materials for Management.
• Maintain confidentiality of all project information and documentation.

Skills

Microsoft Office

Communication

Organizational skills

Interpersonal skills

Multitasking

Education

Bachelor's Degree

Diploma

Job description

The Project Administrator is responsible for providing administrative and coordination support to the Project Department by ensuring proper documentation, project record management, meeting coordination, and effective communication with internal departments, consultants, contractors and other stakeholders to facilitate the smooth execution of projects.

Key Responsibilities

• Provide administrative and coordination support to the Project Department.
• Prepare and process project progress claims and billing in a timely and accurate manner.
• Prepare, organize and maintain project documents, correspondence, reports and filing systems.
• Maintain and update project records, trackers and document registers.
• Liaise with consultants, contractors, suppliers, authorities and internal departments on project-related matters.
• Prepare letters, reports, presentations and other project documentation as required.
• Monitor incoming and outgoing project correspondence and ensure timely distribution of information.
• Assist in preparing purchase requisitions, payment documents, invoices and other project-related administrative documents.
• Ensure all project documents are properly filed and comply with the Company's document control procedures.
• Assist in preparing project progress reports and presentation materials for Management.
• Maintain confidentiality of all project information and documentation.
• Perform any other duties and responsibilities as assigned by the Management from time to time.

Job Requirements

• Diploma or Bachelor's Degree in Civil Engineering, Project Management, Construction Management or a related field.
• Minimum 3 years of relevant working experience, preferably in the property development or construction industry.
• Proficient in Microsoft Office applications (Word, Excel and PowerPoint).
• Good communication, organizational and interpersonal skills.
• Able to work independently, multitask and meet deadlines.
• Good command of Bahasa Malaysia and English.

Forte Emerald Sdn. Bhd. is a development and construction company based in Klebang, Ipoh, Perak. Our office location is near Aeon Klebang.

Forte Emerald Sdn. Bhd. is a development and construction company based in Klebang, Ipoh, Perak. Our office location is near Aeon Klebang.