Project - Administration Coordinator

MYFutureJobs; Putrajaya; On-site; MYR 42,000 - 66,000; Full time

Job summary

MYFutureJobs is seeking a highly organized Project & Administration Coordinator in Malaysia to support project coordination, management requirements and day-to-day administrative activities.

The role serves as a key coordination point between Management and project PICs, ensuring project activities, documentation and follow-up actions are managed efficiently and completed within timelines.

Qualifications

• Diploma in Business Administration or related field is required.
• 2–3 years of relevant experience in project coordination or administration is mandatory.
• Experience coordinating multiple projects and follow-up actions is preferred.
• Strong organizational and communication skills are essential.

Responsibilities

• Coordinate projects, timelines, milestones, deliverables and action items.
• Act as coordination point between Management and project PICs.
• Track progress and follow-ups on deadlines and deliverables.
• Consolidate updates and prepare materials for Management review.
• Manage Management schedules, meetings and key engagements; prepare documents and minutes.
• Provide general administrative support including reports, presentations and filing.

Skills

Organizational skills

Communication skills

Attention to detail

Independent working

Education

Diploma in Business Administration/Management/Project Management/Office Management/Secretarial Studies

Tools

Microsoft Office

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Our client is seeking a highly organized and proactive Project & Administration Coordinator to support project coordination, management requirements and day-to-day administrative activities.

The role will serve as a key coordination point between Management and relevant project PICs, ensuring project activities, deliverables, documentation and follow-up actions are managed effectively and completed within the required timelines.

Key Responsibilities:

• Coordinate assigned projects, initiatives and activities, including timelines, milestones, deliverables and action items.
• Serve as a coordination point between Management and project PICs, ensuring information, instructions and updates are communicated and followed through.
• Track project progress and conduct regular follow-ups on deadlines, outstanding actions and deliverables.
• Consolidate project updates, issues and action items for Management review and attention.
• Coordinate Management schedules, meetings, appointments and key engagements, including preparation of relevant documents and follow-up actions.
• Provide administrative support including correspondence, documentation, reports, presentations, meeting minutes, filing and record management.
• Coordinate with relevant internal teams and branches to support smooth implementation of projects and assigned activities.
• Perform other project coordination, administrative and ad-hoc assignments as required by Management.

Job Requirements:

• Minimum Diploma in Business Administration, Management, Project Management, Office Management, Secretarial Studies or a related field.
• Minimum 2–3 years of relevant working experience in project coordination, administration, management support or a related role. This is a mandatory requirement.
• Experience coordinating multiple projects, activities or assignments and tracking deliverables against timelines.
• Strong organizational skills with the ability to manage multiple priorities, deadlines and follow-up actions.
• Good coordination and communication skills with the ability to liaise professionally with Management, project PICs and internal stakeholders.
• Proactive, detail-oriented and systematic in managing project follow-ups, documentation and administrative requirements.
• Able to work independently while collaborating effectively in a fast-paced team environment.
• Proficient in Microsoft Office applications, particularly for preparing reports, presentations, documents and records.

Ideal Candidate

We are looking for someone who is structured, dependable and strong in follow-through — someone who can keep multiple projects and action items organised, ensure deadlines are not missed, and provide reliable coordination support to Management.