Project Administration Assistant (Construction) - Serenia City, Dengkil

Advancecon Infra Sdn Bhd; Dengkil; On-site; MYR 36,000 - 60,000; Full time

Job summary

ADVANCECON GROUP is seeking an administrative support professional to join the Serenia City site in Dengkil, Selangor. The role involves document control, data entry, meeting preparation, and filing, supporting the site management team.

Qualified candidates should have a Diploma in Business Administration or HR, 1–2 years of experience (fresh graduates welcomed), and strong MS Office skills. Experience in construction is a plus; weekend work may be required.

Qualifications

• Diploma in Business Administration or Human Resources or equivalent field.
• 1–2 years of experience in administrative support (fresh graduates welcome).
• Experience in construction industry preferred.
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Self-motivated with good communication and independent work ability.

Responsibilities

• Prepare official correspondence, memorandum, agenda, minutes of meetings, and external letters including preparation for meeting materials.
• Assist in preparing documents and reports.
• Handle and coordinate project records and documents.
• Control and establish a filing system.
• Undertake data entry and backup.
• Document control for the site management team.
• Coordinate with site supervisor on daily verification of working hours of all machineries, lorry, and material usage on site.
• Compile daily report, trip records, loading records, diesel delivery order on a daily basis and submit to HQ by weekly basis.
• Assist in recording incidents that happen on-site.
• Implement all policies, activities, procedures, instructions as required by the quality management system to strengthen the company's position.
• Undertake any other duties and responsibilities as instructed by Management.

Skills

MS Office

Communication skills

Independent

Self-motivated

Assertive

Education

Diploma in Business Administration or Human Resources

Tools

MS Outlook

Excel

Word

Job description

ADVANCECON is a leading Malaysian construction company with over 30 years of experience in earthworks, civil engineering, and infrastructure development. As an ISO-certified and CIDB Grade 7 contractor, ADVANCECON has successfully delivered landmark projects including Desa ParkCity, Setia EcoHill, Eco Majestic, Serenia City, Bukit Raja Industrial Park, Silver Valley Technology Park, and the West Coast Expressway (WCE). With a strong track record in both public and private sector developments, ADVANCECON is committed to delivering quality, safety, and engineering excellence across Malaysia.

Job Description

Prepare official correspondence, memorandum, agenda, minutes of meetings, and external letters including preparation for meeting materials.

Assist in preparing documents and reports.

Handle and coordinate project records and documents.

Control and establish a filing system.

Undertake data entry and backup.

Document control for the site management team.

Coordinate with site supervisor on daily verification of working hours of all machineries, lorry, and material usage on site.

Compile daily report, trip records, loading records, diesel delivery order on a daily basis and submit to HQ by weekly basis.

Assist in recording incidents that happen on-site.

Implement all policies, activities, procedures, instructions as required by the quality management system to strengthen the company's position.

Undertake any other duties and responsibilities as instructed by Management.

Job requirements

Candidates should possess Diploma in Business Administration or Human Resources, or equivalent field.

Minimum of 1-2 years of experience in an administrative support role.

Fresh graduates are welcome to apply!

Experience working in the construction industry is preferred.

Proficiency in Microsoft Office (MS Outlook, Excel, Word) is a must.

Self-motivated and able to work independently

Possess an assertive nature and a strong personality, with good communication skills

Applicants must be able to work in Serenia City, Dengkil, Selangor

Applicants must be able to work on Saturday (8 AM- 1 PM)

ADVANCECON GROUP is a dynamic conglomerate with over 30 years of experience in civil engineering and infrastructure works. ADVANCECON is known for its exceptional performance and extensive expertise in various segments of the construction and infrastructure industry. With a strong commitment to quality, innovation, and sustainability, our group has firmly established itself as a leader in delivering comprehensive solutions that drive progress in Earthwork & Township Development, Public Infrastructure and Highway, Machinery & Equipment, Quarry, Solar, CLQ, Property Development, and Borneo projects.

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