Construction Admin & Document Control Specialist

Advancecon Group; Dengkil; On-site; MYR 33,000 - 60,000; Full time

Job summary

Advancecon Group seeks an administrative support professional to prepare official letters and meeting materials, manage project records, and maintain filing systems in a dynamic construction environment.

The role involves data entry, site diary tasks, hours verification for machinery and vehicles, and daily/weekly reporting to HQ, with a focus on quality and compliance in Serenia City, Dengkil, Selangor.

Qualifications

• Diploma in Business Administration or HR
• 1-2 years of experience in an administrative support role
• Fresh graduates are welcome to apply
• Experience working in the construction industry is preferred
• Proficiency in Microsoft Office (MS Outlook, Excel, Word) is a must

Responsibilities

• Prepare official correspondence, memorandum, agenda, minutes of meetings, and external letters including preparation for meeting materials.
• Assist in preparing documents and reports.
• Handle and coordinate project records and documents.
• Control and establish a filing system.
• Undertake data entry and backup.
• Document control for the site management team.
• Coordinate with site supervisor on daily verification of working hours of all machineries, lorry, and material usage on site.
• Compile daily report, trip records, loading records, diesel delivery order on a daily basis and submit to HQ by weekly basis.
• Assist in recording incidents that happen on-site.
• Implement all policies, activities, procedures, instructions as required by the quality management system to strengthen the company's position.
• Undertake any other duties and responsibilities as instructed by Management.

Skills

Self-motivation

Communication skills

Independent work

Education

Diploma in Business Administration or Human Resources

Tools

MS Outlook

MS Excel

MS Word

Job description

Advancecon Group seeks an administrative support professional to prepare official letters and meeting materials, manage project records, and maintain filing systems in a dynamic construction environment.

The role involves data entry, site diary tasks, hours verification for machinery and vehicles, and daily/weekly reporting to HQ, with a focus on quality and compliance in Serenia City, Dengkil, Selangor.