Project Admin & Tender Coordinator

TEKMARK SDN BHD; Kuala Lumpur; On-site; MYR 89,000 - 123,000; Full time

Job summary

TEKMARK SDN BHD is seeking an experienced Assistant Manager to support our Project Management function in Malaysia. You’ll keep tenders, customer orders, deliveries and billing on track, working closely with internal teams to fulfill project commitments.

Responsibilities include coordinating tender preparation, tracking milestones, managing post‑award documentation, and ensuring timely invoicing and collections. SAP experience and strong Excel skills are essential.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Supply Chain Management or related field.
• At least 5 years hands‑on experience in project administration, tender coordination, sales operations or order fulfilment.
• Hands‑on SAP experience in sales order processing, purchasing and reporting.

Responsibilities

• Coordinate tender preparation and submission with internal teams, vendors and principals, ensuring proposals, costing, documents and approvals are complete and submitted on time.
• Manage post‑award documentation and track contractual requirements, project milestones, variation orders, extension‑of‑time requests, acceptance and handover records.
• Coordinate customer orders from PO receipt through procurement, delivery, invoicing and closure, including sales orders, purchase requisitions and vendor POs.
• Work with internal teams to monitor outstanding orders, supplier lead times and delivery commitments, resolve delays and maintain accurate SAP records.
• Billing, Collection & Financial Tracking: Coordinate invoicing against delivery or project milestones, monitor project costs and follow up on outstanding customer payments with Finance.
• Documentation, Reporting & Follow‑Up: Maintain organised project and tender records, including version control, milestone trackers and action logs.

Skills

Project coordination

Vendor management

Tender coordination

Excel

Communication

Education

Bachelor's degree in a related field

Tools

SAP

Job description

TEKMARK SDN BHD is seeking an experienced Assistant Manager to support our Project Management function in Malaysia. You’ll keep tenders, customer orders, deliveries and billing on track, working closely with internal teams to fulfill project commitments.

Responsibilities include coordinating tender preparation, tracking milestones, managing post‑award documentation, and ensuring timely invoicing and collections. SAP experience and strong Excel skills are essential.