PROJECT ADMIN EXECUTIVE (CIVIL ENGINEERING & CONSTRUCTION)

SP Facilitiy Management (M) Sdn Bhd; Seremban; On-site; MYR 39,000 - 58,000; Full time

Job summary

SP Facilitiy Management (M) Sdn Bhd seeks a Project Admin Executive (Civil Engineering & Construction) to support the Project Team with documentation, reports and cost tracking. You will manage filing, correspondence and dashboard reporting to assist smooth site operations.

The role prefers 1–2 years of relevant experience or internships; fresh graduates are welcome. Proficiency in MS Office and strong organizational skills are essential.

Qualifications

• Diploma/Degree in Civil Engineering, Management, Construction Management or related field
• 1–2 years of experience in project administration, construction administration or a similar role is preferred
• Fresh graduates with relevant experience/internship are encouraged to apply
• Proficient in Microsoft Office, especially Word and Excel
• Good documentation, filing and organisational skills
• Good communication and coordination skills
• Able to multitask, work independently and meet deadlines
• Detail-oriented and responsible in handling project documents
• Experience in the construction/property industry will be an advantage

Responsibilities

• Prepare, organise and maintain project documents, records and correspondence
• Assist in preparing project reports, meeting minutes, letters, memos and other documentation
• Manage and update project filing systems, both physical and electronic
• Coordinate and follow up with project team, subcontractors, suppliers and other relevant parties
• Assist in monitoring project documents, submissions, approvals and deadlines
• Prepare Purchase Orders (PO), Delivery Orders (DO), invoices and other project-related documents when required
• Assist with project cost tracking, payment documentation and basic administrative records
• Maintain records of site attendance, manpower, material deliveries and other project-related information
• Arrange meetings, site visits and appointments for the Project Team
• Handle incoming and outgoing correspondence related to projects
• Able to provide reporting to management using dashboard reporting
• Experience in tendering process

Skills

Communication

Coordination

Documentation

Organization

Education

Diploma/Degree in Civil Engineering/Management/Construction Management

Tools

Microsoft Office

Job description

PROJECT ADMIN EXECUTIVE (CIVIL ENGINEERING & CONSTRUCTION)

Provide administrative support to the Project Team and ensure smooth day-to-day project operations.

Key responsibilities

Prepare, organise and maintain project documents, records and correspondence

Assist in preparing project reports, meeting minutes, letters, memos and other documentation

Manage and update project filing systems, both physical and electronic

Coordinate and follow up with project team, subcontractors, suppliers and other relevant parties

Assist in monitoring project documents, submissions, approvals and deadlines

Prepare Purchase Orders (PO), Delivery Orders (DO), invoices and other project-related documents when required

Assist with project cost tracking, payment documentation and basic administrative records

Maintain records of site attendance, manpower, material deliveries and other project-related information

Arrange meetings, site visits and appointments for the Project Team

Handle incoming and outgoing correspondence related to projects

Able to provide reporting to management using dashboard reporting

Experience in tendering process

About you

Diploma/Degree in Civil Engineering, Management, Construction Management or related field

1–2 years of experience in project administration, construction administration or a similar role is preferred

Fresh graduates with relevant experience/internship are encouraged to apply

Proficient in Microsoft Office, especially Word and Excel

Good documentation, filing and organisational skills

Good communication and coordination skills

Able to multitask, work independently and meet deadlines

Detail-oriented and responsible in handling project documents

Experience in the construction/property industry will be an advantage

Working hours is 5.5 per week