Document Controller

BMECH ENGINEERING SDN. BHD.; Miri; On-site; MYR 45,000 - 78,000; Full time

Job summary

BMECH ENGINEERING SDN. BHD. in Sarawak, Malaysia is seeking a seasoned Document Controller to manage all project documents, drawings, and records.

You will ensure proper registration, classification, filing, and controlled distribution of documents, coordinating with clients and subcontractors to meet deadlines. The role requires a Diploma in a related field and 3–5 years of experience in document control within construction or oil & gas projects, with strong organizational skills and attention

Qualifications

• Minimum Diploma in Business Administration, Information Management, Engineering, or a related field.
• Minimum 3–5 years of experience as a Document Controller in construction, engineering, or oil & gas projects.
• Experience in handling engineering drawings, technical documents, QAQC records, and project documentation is preferred.
• Familiarity with document management systems (DMS) is an advantage.
• Good understanding of document control procedures and records management.
• Strong organizational and filing skills.
• Good attention to detail and accuracy.
• Ability to manage multiple documents and meet project deadlines.
• Good communication and coordination skills.
• Familiarity with ISO documentation requirements is an advantage.
• Able to work independently and as part of a project team.

Responsibilities

• Maintain and manage all project documents, drawings, correspondence, and records.
• Ensure documents are properly registered, numbered, classified, and filed.
• Control the issuance, distribution, revision, and retrieval of project documents.
• Maintain document registers and tracking logs for incoming and outgoing documents.
• Coordinate with project teams, clients, consultants, and subcontractors on document submissions and approvals.
• Ensure only the latest approved revisions are available for project use.
• Prepare document transmittals and maintain accurate records of document exchanges.
• Assist in preparing reports related to document control status and project documentation.
• Ensure compliance with company document control procedures and client specifications.
• Support audits by providing accurate documentation and records when required.

Skills

Document control

DMS familiarity

Attention to detail

Communication

Independent work

Project coordination

Education

Diploma in a related field

Job description

Minimum Diploma in Business Administration, Information Management, Engineering, or a related field.

Minimum 3–5 years of experience as a Document Controller in construction, engineering, or oil & gas projects.

Experience in handling engineering drawings, technical documents, QAQC records, and project documentation is preferred.

Familiarity with document management systems (DMS) is an advantage.

Good understanding of document control procedures and records management.

Strong organizational and filing skills.

Good attention to detail and accuracy.

Ability to manage multiple documents and meet project deadlines.

Good communication and coordination skills.

Familiarity with ISO documentation requirements is an advantage.

Able to work independently and as part of a project team.

Job Responsibility

Maintain and manage all project documents, drawings, correspondence, and records.

Ensure documents are properly registered, numbered, classified, and filed.

Control the issuance, distribution, revision, and retrieval of project documents.

Maintain document registers and tracking logs for incoming and outgoing documents.

Coordinate with project teams, clients, consultants, and subcontractors on document submissions and approvals.

Ensure only the latest approved revisions are available for project use.

Prepare document transmittals and maintain accurate records of document exchanges.

Assist in preparing reports related to document control status and project documentation.

Ensure compliance with company document control procedures and client specifications.

Support audits by providing accurate documentation and records when required.

Engineering & Project Management Services 51-100 employees

We are an engineering company based in Sarawak and specialised in:

Engineering design, analysis and drafting for plant mechanical process and piping system

Gas piping design and installation

Construction works for steel piping, steel structure and steel tank

Plant shutdown, start-up and maintenance works

Project management

We are an engineering company based in Sarawak and specialised in:

Engineering design, analysis and drafting for plant mechanical process and piping system

Gas piping design and installation

Construction works for steel piping, steel structure and steel tank

Plant shutdown, start-up and maintenance works