Project Admin & Compliance Coordinator

INTAJ HOLDINGS SDN BHD; Petaling Jaya; On-site; MYR 42,000 - 54,000; Full time

Job summary

INTAJ HOLDINGS SDN BHD is seeking a proactive Project Admin & Compliance Coordinator in Malaysia to support project administration, document control, and compliance monitoring. The role involves tracking submissions, coordinating across teams, and maintaining accurate records to meet contractual and client requirements.

The position requires attention to detail, strong organizational skills, and the ability to update certification matrices and calibration logs for tools and equipment.

Qualifications

• Experience in document control and compliance tracking across project lifecycles.
• Strong organizational skills with attention to detail and record-keeping.
• Ability to coordinate across departments to ensure documentation meets client requirements.
• Experience maintaining calibration status for tools and equipment.
• Familiarity with tool issue/return logs and equipment management processes.

Responsibilities

• Document control: issue transmittals and maintain project records.
• Manpower certification & training management: maintain certification matrix for existing list.
• Calibration control: maintain calibration status for all tools and equipment.
• Tools & equipment management: maintain tool issue and return logs.
• Keep update and ensure personnel certifications valid.

Skills

Document control

Compliance management

Project administration

Calibration management

Tools & equipment management

Job description

We are looking for a proactive and detail-oriented Project Admin & Compliance Coordinator to support the effective administration and coordination of our projects. The successful candidate will be responsible for project documentation, compliance monitoring, submission tracking, internal coordination, and maintaining accurate records to ensure project requirements are met in accordance with company procedures, contractual obligations, and client requirements.

Document Control

• Issue transmittals.

Manpower Certification & Training Management

• Maintain certification matrix for existing list :

Calibration Control

• Maintain calibration status for all tools and equipments

Tools & Equipment Management

Maintain and update:

• Tool issue and return logs.

Keep update and ensure:

• Personnel certifications valid.