General Affairs Supervisor/Project Coordinator

Hirehub Group; Klang City; On-site; MYR 45,000 - 89,000; Full time

Job summary

Hirehub Group in Kapar, Klang is seeking a Documentation Coordinator to support data center project documentation and admin operations. You will manage electrical/MEP testing records, coordinate deliverables with internal teams and overseas stakeholders, and help maintain compliance through standardized procedures.

Proficiency with Microsoft Excel and strong organization are essential for success in this role.

Qualifications

• Diploma or Bachelor's in Electrical/MEP/Automation preferred.
• 1–3 years in engineering documentation, project coordination or general affairs.
• Experience in data center projects, electrical testing, commissioning, or overseas projects is a plus.
• Proficient with Microsoft Excel for data analysis and reporting.
• Strong organization and attention to detail; good communication and coordination.

Responsibilities

• Manage collection, compilation, proofreading, filing and maintenance of electrical/MEP testing documentation and test reports.
• Coordinate documentation deliverables with internal departments, clients, contractors and external stakeholders.
• Oversee daily administrative operations, site affairs, and logistics for overseas project teams.
• Develop and improve standardized procedures for project documentation and general affairs management.
• Manage testing instruments, fixtures, load bank equipment and assets including inventory control and calibration.
• Coordinate procurement, shipment, return, inventory and usage of testing consumables and project materials.
• Maintain accurate project records and support continuous improvement in the Testing Department.
• Perform other administrative and operational duties as assigned.

Skills

Documentation management

Attention to detail

Stakeholder coordination

Time management

Education

Electrical/MEP/Automation degree

Administration/Secretarial background

Tools

Microsoft Excel

MS Office

Job description

Company Background:
A leading manufacturer of prefabricated modular data center solutions, specialize in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally.

Key Responsibilities:

• Manage the collection, compilation, proofreading, filing, and maintenance of electrical and MEP testing documentation, technical records, and test reports to ensure complete, accurate, and traceable project documentation.
• Monitor testing project progress, coordinate documentation deliverables, and liaise with internal departments, clients, contractors, and external stakeholders to ensure projects are delivered on schedule.
• Oversee daily administrative operations, site affairs, and logistics coordination for overseas project teams, ensuring smooth office and project execution.
• Assist in developing and improving standardized procedures for project documentation and general affairs management to enhance operational efficiency and compliance.
• Manage testing instruments, testing fixtures, load bank equipment, and related assets, including inventory control, allocation, calibration, maintenance, record keeping, and periodic stock verification.
• Coordinate the procurement, shipment, return, inventory, and usage of testing consumables, tools, and project materials to ensure sufficient resources are available for project execution.
• Maintain accurate project records and support continuous improvement initiatives within the Testing Department.
• Perform other administrative and operational duties assigned by management.

Job Requirements:

• Diploma or Bachelor's Degree in Electrical Engineering, Mechanical & Electrical (MEP), Automation, or a related engineering discipline is preferred.
• Candidates with an Administration or Secretarial background and relevant engineering or project coordination experience are also encouraged to apply.
• Minimum 1–3 years of experience in engineering documentation, project coordination, or general affairs.
• Experience in data center projects, electrical testing, commissioning, or overseas projects will be an added advantage.
• Ability to prepare and compile project reports independently.
• Proficient in Microsoft Office applications, especially Microsoft Excel for data analysis and reporting.
• Strong organizational skills with excellent attention to detail and document management capabilities.
• Good communication, coordination, and stakeholder management skills.
• Self-motivated, responsible, and able to manage multiple tasks in a fast-paced project environment.
• Able to work independently as well as collaboratively with cross-functional teams.

Preferred Qualifications:

• Experience supporting testing or commissioning teams in engineering projects.
• Familiarity with engineering documentation control systems and asset management processes.
• Experience coordinating project logistics and equipment management across multiple project sites.
• Willingness to travel for project support when required.

Location: Kapar, Klang
Salary Range: RM4k - RM8k
PIC Contact No: Bee Ser 012-5752679