Production Admin Assistant

Ha Li Fa; Gelang Patah; On-site; MYR 36,000 - 58,000; Full time

Job summary

Ha Li Fa in Malaysia is seeking a detail-oriented production admin assistant to support data entry, inventory tracking, and documentation for daily operations. You will input production data into SAP, monitor material movements, and prepare monthly stock closing reports.

The role requires basic English and Bahasa Malaysia, familiarity with SAP and Excel, and the ability to work in a fast-paced factory environment. This is a full-time on-site position in Gelang Patah, Johor.

Qualifications

• High attention to detail and accuracy in data entry.
• Good organizational skills and ability to work in a fast-paced factory.
• Able to work independently and meet reporting deadlines.
• Basic English and Bahasa Malaysia for reporting and communication.
• Familiarity with production documentation and ERP systems is preferred.

Responsibilities

• Input daily production data and variances into SAP or internal systems.
• Track inventory movements of raw materials, WIP and finished goods.
• Prepare month-end stock closing reports and investigate variances.
• Prepare production folders, job orders and work instructions.
• Generate daily, weekly, and monthly production reports for management.
• Assist in quality and safety documentation and checks.
• Coordinate replenishment of production-related supplies.
• Track staff attendance and shift scheduling to ensure manpower.
• Liaise between production, warehouse, QAQC and procurement teams.
• Perform other duties as assigned by management.

Skills

Attention to detail

Organizational skills

Independent work

English proficiency

Bahasa Malaysia

Education

SPM/STPM/Diploma in Business Admin/Logistics

Tools

SAP

Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Data Entry & Record Keeping: Collect and accurately input daily production output, machine downtime, and labor hours into the company’s SAP system or internal database and check the variances.
• Inventory Tracking: Monitor and record the movement of raw materials, work-in-progress (WIP), and finished goods to prevent material shortages or overstocking. Monitor and highlight the yield lose in production to planner and assistant production manager. Highlight and find the roots cause of different in production output vs. forecast
• Documentation Preparation: Prepare, organize, and distribute production folders, job orders, and work instructions for the production floor team. Preparing the month end stock closing report and find out the reason of variance. Maintain proper filing and documentation for audits and traceability.
• Amoeba Report Preparation: Preparing daily production output base on section with support of documentation and system.
• Report Generation: Compile and generate daily, weekly, and monthly production reports for the Production Manager to review overall performance and efficiency.
• Quality & Safety Documentation: Assist in the systematic filing and maintenance of production control records and workplace safety checklists. Receive QC Inspection record and pass to QC team.
• Supplies Coordination: Monitor and initiate requests for the replenishment of production-related office supplies and essential consumables for the factory floor.
• Manpower Support: Assist in tracking staff attendance and monitoring shift schedules to ensure adequate manpower is allocated for each production line.
• Departmental Liaison: Act as a central point of communication between the production floor, Warehouse, QAQC team and Procurement departments regarding material status and availability also label printing. Print and prepare production label accordingly.
• Any other duties assigned by the Management as and when deemed necessary

Job Requirments

1. Education

• Minimum SPM, STPM, or Diploma in Business Administration, Logistics, or a related field.

2. Working Experience

• At least 1–2 years of experience in a manufacturing, warehouse, or industrial environment is preferred.

3. Knowledge

• Basic understanding of manufacturing workflows and inventory movement (Inbound/Outbound).
• Familiarity with production documentation, including Job Orders and Work Instructions.

4. Skills

• Proficient in Microsoft Office (especially Excel) for data tracking and reporting.
• Basic knowledge or experience using ERP software (especially SAP) is a significant advantage.
• Basic command of English and Bahasa Malaysia for effective reporting and internal communication.

5. Other Required

• High attention to detail and accuracy in data entry.
• Strong organizational skills with the ability to work in a fast-paced factory environment.
• Ability to work independently and meet tight reporting deadlines