Procurement Specialist/Buyer

Kitron Group; Kulai; On-site; MYR 45,000 - 89,000; Full time

Job summary

Kitron in Senai, Malaysia seeks a Procurement Specialist to oversee procurement channels, manage supplier relationships, and support new projects and mass production. The role requires a bachelor's degree and EMS procurement experience, with strong negotiation, IFS ERP proficiency and cross-functional collaboration.

Proficiency in English and Bahasa Malaysia is essential. The position is on-site in Senai, Malaysia, offering opportunities to optimise procurement processes and contribute to

Qualifications

• Bachelor's degree in Supply Chain Management, Business Administration or related field.
• Proven experience in procurement, preferably within an EMS industry.
• Proficiency in IFS or similar ERP systems.
• Strong negotiation and communication skills.
• Ability to work cross-functionally and manage supplier relationships.
• Detail-oriented with strong analytical skills.
• Proficiency in English and Bahasa Malaysia in both verbal and written communication.

Responsibilities

• Oversee procurement channels to support new projects and mass production and implement procurement strategies that align with company goals.
• Maintain and update a rolling three-month procurement plan on a weekly and monthly basis, including cost, quality, delivery, and production lead time reviews based on demand.
• Manage the order process within IFS ERP system, ensuring accurate order generation, prompt supplier delivery confirmation, and expediting materials that do not meet delivery timelines.
• Control inventory based on monthly sales targets, striving to achieve inventory goals.
• Ensure materials procurement meets production needs through effective cross-departmental communication and cooperation.
• Ensure adherence to budgetary constraints and optimize procurement processes.
• Assist in resolving issues related to delivery, quality, or service.
• Handle MRO (Maintenance, Repair, and Operations) and other indirect purchases, including sourcing of indirect suppliers, streamlining process flows, reviewing quotations, issuing purchase orders in IFS and sending to suppliers, and following up on open POs.
• Supplier Management: Maintain effective communication with suppliers and provide timely feedback to the direct superior for any issues.
• Monitor market trends and analyze supplier performance.
• Conduct regular supplier audits and assessments.
• Collaborate with sourcing team on materials costs improvement and suppliers' evaluation.
• Documentation: Manage procurement records and documentation for transparency and compliance.
• Responsible for daily reporting and control of procurement related KPIs, including taking improvement measures to achieve annual KPI targets.
• Prepare reports for customers on material status related to prepayment and/or consigned inventory.

Skills

Procurement

Negotiation

Supplier management

Cross-functional collaboration

English & BM

Education

Bachelor's degree in Supply Chain/Business

Tools

IFS ERP

Job description

About Kitron

Kitron is a leading Scandinavian Electronics Manufacturing Services (EMS) company, delivering improved flexibility, cost efficiency, and innovation power through the value chain. The company has operations in Norway, Sweden, Denmark, Lithuania, Germany, Poland, the Czech Republic, India, China, Malaysia and the United States. With 2500 highly skilled employees, Kitron manufactures and delivers anything from fully assembled electronic circuit boards to complete end - products for customers globally. Related technical services like prototyping, industrialisation, material analysing and test development are also key competencies offered by Kitron.

About Kitron

Kitron is a leading Scandinavian Electronics Manufacturing Services (EMS) company, delivering improved flexibility, cost efficiency, and innovation power through the value chain. The company has operations in Norway, Sweden, Denmark, Lithuania, Germany, Poland, the Czech Republic, India, China, Malaysia and the United States. With 2500 highly skilled employees, Kitron manufactures and delivers anything from fully assembled electronic circuit boards to complete end - products for customers globally. Related technical services like prototyping, industrialisation, material analysing and test development are also key competencies offered by Kitron.

Our values

Location: Senai

• Procurement:
• Oversee procurement channels to support new projects and mass production and implement procurement strategies that align with company goals.
• Maintain and update a rolling three-month procurement plan on a weekly and monthly basis, including cost, quality, delivery, and production lead time reviews based on the demand set up by the planner.
• Manage the order process within IFS EPR system, ensuring accurate order generation, prompt supplier delivery confirmation, and expediting materials that do not meet delivery timelines.
• Control inventory based on monthly sales targets, striving to achieve inventory goals.
• Ensure materials procurement meets production needs through effective cross-departmental communication and cooperation.
• Ensure adherence to budgetary constraints and optimize procurement processes.
• Assist in resolving issues related to delivery, quality, or service.
• Handle MRO (Maintenance, Repair, and Operations) and other indirect purchases, including sourcing of indirect suppliers, streamlining process flows, reviewing quotations, issuing purchase orders in IFS and sending to suppliers, and following up on open POs.
• Supplier Management:
• Maintain effective communication with suppliers and provide timely feedback to the direct superior for any issues.
• Monitor market trends and analyze supplier performance.
• Conduct regular supplier audits and assessments.
• Collaborate with sourcing team on materials costs improvement and suppliers' evaluation.
• Documentation:
• Manage procurement records and documentation for transparency and compliance.
• Responsible for daily reporting and control of procurement related KPIs, including taking improvement measures to achieve annual KPI targets.
• Prepare reports for customers on material status related to prepayment and/or consigned inventory.
• Others
• Any other ad-hoc tasks assigned by the management.

Qualification & Requirements

• Candidate must possess a bachelor's degree in Supply Chain Management, Business Administration or related field.
• Proven experience in procurement, preferably within an EMS industry.
• Proficiency in IFS or similar ERP systems.
• Strong negotiation and communication skills.
• Ability to work cross-functionally and manage supplier relationships.
• Detail-oriented with strong analytical skills.
• Excellent conceptual, analytical, and problem-solving abilities.
• Proficiency in English and Bahasa Malaysia in both verbal and written communication.