Procurement - Junior Executive / Officer

Private Advertiser; Shah Alam; On-site; MYR 39,000 - 67,000; Full time

Job summary

Private Advertiser is seeking a proactive Procurement Junior Executive/Officer to manage end-to-end procurement, from requisitions to payment, and ensure timely supply and cost efficiency.

The role involves vendor management, import coordination, and cross-functional collaboration to optimize sourcing options and drive process improvements.

Qualifications

• Bachelor’s Degree in Business Administration, Supply Chain Management, or a related field.
• 3–5 years of experience in procurement, sourcing, or supply chain operations.
• Solid understanding of end-to-end procurement processes (PR to payment cycle).
• Hands-on experience in import documentation, logistics coordination, and customs compliance.
• Proven experience in supplier sourcing, negotiation, and vendor performance management.
• Strong analytical and negotiation skills with a cost-conscious mindset.
• Excellent communication and stakeholder management abilities.
• High attention to detail with strong documentation discipline.
• Ability to work independently, prioritize tasks, and manage multiple deadlines.
• Proficient in ERP systems such as AutoCount, with advanced skills in Microsoft Excel and Google Workspace.
• Proactive problem-solving approach with continuous improvement mindset

Responsibilities

• Manage end-to-end procurement processes, including purchase requisitions, purchase order issuance, and delivery tracking
• Ensure timely procurement of goods and services while maintaining high accuracy and compliance standards
• Oversee inventory planning by monitoring stock levels, analyzing demand trends, and coordinating replenishment activities
• Coordinate import shipments, including documentation, freight arrangements, and customs compliance, ensuring cost-effective and timely delivery
• Build and maintain strong vendor relationships; lead supplier negotiations on pricing, payment terms, and service levels
• Identify, evaluate, and onboard new suppliers to enhance sourcing options and reduce supply risks
• Conduct regular vendor performance reviews and address performance gaps proactively
• Ensure completeness and accuracy of procurement documentation and support audit readiness
• Perform cost analysis, benchmarking, and support budgeting initiatives to drive procurement savings
• Monitor and manage freight, duties, and import-related costs to ensure pricing accuracy
• Collaborate with internal stakeholders on promotional planning, demand forecasting, and supply readiness
• Lead resolution of supplier-related issues, including non-conformance and complaints, ensuring timely closure
• Drive continuous improvement in procurement processes, systems, and reporting

Skills

Analytical skills

Negotiation skills

Stakeholder management

Documentation discipline

Independent work

Education

Bachelor's degree in Business Administration / Supply Chain

Tools

AutoCount ERP

Excel

Google Workspace

Job description

Procurement - Junior Executive / Officer

We are seeking a proactive Junior Executive / Officer to manage and optimize our purchasing operations. This role will take ownership of sourcing strategies, vendor management, and end-to-end procurement processes to ensure timely supply, cost efficiency, and compliance with company policies. The successful candidate will also contribute to process improvements, cost optimization initiatives, and cross-functional coordination.

Key Responsibilities

• Manage end-to-end procurement processes, including purchase requisitions, purchase order issuance, and delivery tracking


• Ensure timely procurement of goods and services while maintaining high accuracy and compliance standards


• Oversee inventory planning by monitoring stock levels, analyzing demand trends, and coordinating replenishment activities


• Coordinate import shipments, including documentation, freight arrangements, and customs compliance, ensuring cost-effective and timely delivery


• Build and maintain strong vendor relationships; lead supplier negotiations on pricing, payment terms, and service levels


• Identify, evaluate, and onboard new suppliers to enhance sourcing options and reduce supply risks


• Conduct regular vendor performance reviews and address performance gaps proactively


• Ensure completeness and accuracy of procurement documentation and support audit readiness


• Perform cost analysis, benchmarking, and support budgeting initiatives to drive procurement savings


• Monitor and manage freight, duties, and import-related costs to ensure pricing accuracy


• Collaborate with internal stakeholders on promotional planning, demand forecasting, and supply readiness


• Lead resolution of supplier-related issues, including non-conformance and complaints, ensuring timely closure


• Drive continuous improvement in procurement processes, systems, and reporting

Requirements

• Bachelor’s Degree in Business Administration, Supply Chain Management, or a related field


• 3–5 years of experience in procurement, sourcing, or supply chain operations


• Solid understanding of end-to-end procurement processes (PR to payment cycle)


• Hands-on experience in import documentation, logistics coordination, and customs compliance


• Proven experience in supplier sourcing, negotiation, and vendor performance management


• Strong analytical and negotiation skills with a cost-conscious mindset


• Excellent communication and stakeholder management abilities


• High attention to detail with strong documentation discipline


• Ability to work independently, prioritize tasks, and manage multiple deadlines


• Proficient in ERP systems such as AutoCount, with advanced skills in Microsoft Excel and Google Workspace.


• Proactive problem-solving approach with continuous improvement mindset

What can I earn as a Procurement Executive