Procurement Executive

Cycle & Carriage Bintang Berhad; Malaysia; On-site; MYR 78,000 - 134,000; Full time

Job summary

Cycle & Carriage Bintang Berhad is seeking an experienced Procurement Specialist to manage end-to-end sourcing, vendor negotiations and policy adherence across the group.

You will review requisitions, coordinate quotations, and implement controls to optimize spending while ensuring compliance with AML and regulatory standards.

If you have 3+ years in procurement, strong English, and a track record of cost savings, join a team focused on value and governance.

Qualifications

• Demonstrated professional experience is considered in lieu of the above formal qualifications.
• Knowledge of the purchase to pay process, with emphasis on end to end workflow.
• Industry best practice in procurement techniques, internal controls and technology.
• 3 or more years of procurement experience in a progressively growing spend capacity.
• Experience over a wide range of purchase sizes and items.
• Strong command of written and verbal English.
• Commercial negotiation, conflict resolution and communication ability.
• Concise, articulate and able to act as an advisory to Functional Stakeholders.

Responsibilities

• Engage with stakeholders to ensure procurement policy, processes and internal controls are adhered to.
• Participate in tenders and negotiate with Vendors on feedback, pricing and selection.
• Review Purchase Requisitions and reflect purchasing authorities in limits of authority.
• Coordinate quotation management, including new quotations, renewals and variance analysis.
• Perform sourcing, liaising and negotiating with vendors on terms such as price, delivery, and quality.
• Integrate procurement technology with future systems to enable straight-through processing.
• Document process flows and communicate to business units.
• Vendor checks on AML, sanctions and regulations; obtain required signoffs.
• Assist in vendor discussions and dispute resolution between Cycle & Carriage and vendors.

Job description

• Engage with the various stakeholders to ensure that procurement policy, processes and internal controls are adhered to.
• Participate in tenders and negotiate with Vendors on feedback, clarifying requests and pricing. Provide recommendation on Vendor selection and alternative solutions for purchasing activities.
• Review system Purchase Requisitions and ensure purchasing authorities are accurately reflected in limits of authority documentation.
• Work closely with General Counsel to ensure contracts are drafted with a relevant tolerance of risk applicable to the organization.
• Coordinate quotation management, including new quotations, renewals and variance analysis. Provide recommendations as required.
• Perform sourcing, liaising and negotiating with new and existing vendors, negotiating commercial terms with vendors such as Price, Delivery Lead Time, Quality of Goods & Services and etc.

Process Optimization

• Perform quarterly procurement policy controls testing. Where process is incompliant, make recommendations to improve efficiencies or controls. Report quarterly on controls testing outcomes.
• Integrate existing procurement technology to future systems within the group of companies. Ensure where possible, straight through processing, clean data transfer and limited human interaction are achieved.
• Work closely with Group Finance Operations to ensure an end-to-end view on any new processes or system integration topics.
• Document process flows and communicate to the business units accordingly.

Reporting & Analysis

• Working closely with Financial Planning & Analysis function, align and report on all procurement activity, spending and saving. Give active involvement in yearly capex budgeting process.
• Prepare ad-hoc analysis and tracking on cost related topics. Bring transparency to the organization on large purchases. Identify areas of spend or supplier consolidation for review.
• Take responsibility in vendor selection, management and vendor half yearly and yearly performance evaluation and assessment.
• Ensure adequate Vendor checks are conducted with regards to anti-money laundering, legal sanctions and other regulations. Enforce Vendor signoff on group specific DISCLAIMERS and other relevant documentation.
• Work closely with Finance Operations functions to monitor unused vendor lists. Implement internal controls on vendor selection, usage and archiving policy.
• Assist in Vendor discussions, conflict resolution and communication between Cycle & Carriage and relevant Vendor as required.

JOB REQUIREMENTS:

• Demonstrated professional experience is considered in lieu of the above formal qualifications.
• Knowledge of the purchase to pay process, with emphasis on end to end workflow.
• Industry best practice in procurement techniques, internal controls and technology.
• 3 or more years of procurement experience in a progressively growing spend capacity.
• Experience over a wide range of purchase sizes and items.
• Strong command of written and verbal English.
• Commercial negotiation, conflict resolution and communication ability.
• Concise, articulate and able to act as an advisory to Functional Stakeholders.