EXECUTIVE, PROCUREMENT

KPJ Selangor Specialist Hospital; Malaysia; On-site; MYR 42,000 - 65,000; Full time

Job summary

KPJ Selangor Specialist Hospital is seeking a Procurement Operations professional to manage end-to-end purchasing, supplier qualification, and contract compliance. You will collaborate with users to understand needs and ensure timely delivery of goods and services.

Responsibilities include supplier sourcing and evaluation, cost management, and adherence to governance. Proficiency with ERP tools like ARIBA will be advantageous.

Qualifications

• Diploma in Business Administration or a related field
• Minimum 2 years of relevant experience in procurement or purchasing
• Experience with ERP or e-procurement systems (e.g., ARIBA) is an added advantage

Responsibilities

• Execute end-to-end procurement processes including sourcing, RFQ, evaluation, and PO issuance
• Coordinate with end-users to fulfill purchasing requirements
• Source, evaluate, and recommend suppliers; maintain approved supplier database
• Monitor supplier performance in terms of quality, delivery, and service
• Negotiate pricing, terms, and contractual agreements; identify cost-saving opportunities
• Ensure procurement activities comply with internal policies and regulatory requirements
• Prepare and issue Purchase Orders; monitor PO status and resolve discrepancies
• Monitor stock levels and assist in stock-taking; alert when stockouts are likely

Skills

Negotiation

Vendor management

Analytical

Problem solving

Integrity

Professionalism

Communication

Multitasking

Education

Diploma in Business Administration

Tools

ARIBA

Job description

Job Description:

Procurement Operations

• Execute end-to-end procurement processes including sourcing, request for quotation (RFQ), evaluation, and purchase order issuance
• Ensure all procurement activities are completed within the required timeline and budget
• Coordinate with end-users to understand and fulfill purchasing requirements

Supplier Management

• Source, evaluate, and recommend suppliers in accordance with company policies
• Maintain and update the approved supplier database
• Monitor supplier performance in terms of quality, delivery, and service

Cost Management & Negotiation

• Negotiate pricing, terms, and contractual agreements with suppliers
• Identify opportunities for cost savings and value improvement
• Conduct market analysis to benchmark pricing and supplier competitiveness

Compliance & Governance

• Ensure all procurement activities comply with internal policies, procedures, and regulatory requirements
• Uphold integrity by preventing unethical practices including fraud, bribery, and conflict of interest
• Maintain proper documentation and audit trails for all procurement transactions

Purchase Order Administration

• Prepare and issue accurate Purchase Orders (PO) in accordance with the approval matrix
• Monitor PO status and follow up on deliveries to ensure timely fulfillment
• Resolve discrepancies related to pricing, quantity, or specifications

Inventory & Stock Control

• Assistin stock-taking activities asrequired.
• Monitor stock levels daily, especially fast-moving items, and alert the Purchasing Executive before stockouts occur.

• Support the coordination between purchasing andstudents for uniform measurement activities.

Job Requirement:

Education

• Diploma in Business Administration, or a related field

Experience

• Minimum 2years of relevant experience in procurement or purchasing
• Experience with ERP or e-procurement systems (e.g., "ARIBA") is an added advantage

Competencies

• Strong negotiation and vendor management skills
• Good analytical and problem-solving abilities
• High level of integrity and professionalism
• Effective communication and interpersonal skills
• Ability to manage multiple tasks and meet deadlines