Procurement & Facilities Operations Specialist

DHL Asia Pacific Shared Services Sdn Bhd; Selangor; On-site; MYR 40,000 - 67,000; Full time

Job summary

DHL Asia Pacific Shared Services Sdn Bhd is seeking an Admin Specialist to ensure operational efficiency by managing procurement, facilities, compliance and overall administrative processes. The role acts as the backbone of office operations, balancing vendor coordination, safety checks and resource management to maintain a well-run workplace.

The position is primarily based at Crystal Plaza with standard hours and occasional support at Imazium.

Qualifications

• Diploma/Degree in Business Administration or related field.
• Knowledge of procurement processes and ERP systems (SAP preferred).
• Proficiency in Microsoft Excel — formulas, pivot tables, and procurement reporting.
• Strong organisational and communication skills.
• Familiarity with facility management and safety compliance.

Responsibilities

• Manage Purchase Request and Purchase Order processes, ensuring timely approvals and vendor coordination.
• Support facility management and office hygiene monitoring.
• Oversee GR/IR (Goods Receipt/Invoice Receipt) reconciliation.
• Inspect safety equipment and maintain compliance records.
• Manage visitor logs, work permits, office supplies and inventory.
• Provide general administrative support across other functions.

Skills

Procurement

ERP SAP

Excel

Organisational skills

Vendor management

Facility management

Safety compliance

Education

Business Administration

Tools

MS Excel

SAP

Job description

DHL Asia Pacific Shared Services Sdn Bhd is seeking an Admin Specialist to ensure operational efficiency by managing procurement, facilities, compliance and overall administrative processes. The role acts as the backbone of office operations, balancing vendor coordination, safety checks and resource management to maintain a well-run workplace.

The position is primarily based at Crystal Plaza with standard hours and occasional support at Imazium.