Procurement Executive (Cluster Procurement)

Shangri-La Hotel Kuala Lumpur; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

Shangri-La Hotel Kuala Lumpur is seeking a Procurement Executive to manage procurement requests, generate purchase orders, and ensure adherence to hotel procedures. You will source quotations, maintain supplier relationships, monitor orders, coordinate with Receiving and Accounts Payable, and support urgent purchases while ensuring compliance with company policies and sustainability practices.

This role requires a Diploma/Degree in a related field and at least 2 years in procurement, with strong

Qualifications

• Diploma or Degree in Business Administration, Procurement, Hospitality Management or related field.
• Minimum 2 years of procurement or purchasing experience, preferably within the hotel or hospitality industry.
• Strong administrative and organizational skills with attention to detail.
• Good negotiation and supplier management skills.
• Proficient in Microsoft Office and familiar with procurement systems or ERP platforms.
• Good communication and interpersonal skills with the ability to work with multiple departments.
• Good command of spoken and written English.

Responsibilities

• Process purchase requests and generate purchase orders through the procurement system in accordance with hotel procedures.
• Review purchase lists and non-store requests from departments to ensure accuracy in item description, quantity and delivery timelines.
• Source quotations from suppliers and ensure competitive pricing in line with procurement guidelines.
• Maintain strong relationships with suppliers and follow up on orders to ensure timely delivery.
• Coordinate with Receiving and Accounts Payable to resolve discrepancies related to pricing, quantity or quality of delivered goods.
• Monitor outstanding and undelivered orders, and elevate delays or issues to the Procurement Manager when necessary.
• Maintain accurate procurement documentation and filing systems for purchase records and supplier information.
• Support urgent purchases and small-value purchases when required.
• Collaborate with various departments to ensure smooth procurement operations and support hotel operational needs.
• Ensure compliance with company policies, procedures and environmental sustainability practices.

Skills

Negotiation

Supplier management

Administrative skills

Organizational skills

Communication skills

Attention to detail

Education

Diploma or Degree in Business Administration / Procurement / Hospitality Management or related field

Tools

Microsoft Office

Procurement systems / ERP

Job description

Process purchase requests and generate purchase orders through the procurement system in accordance with hotel procedures.

Review purchase lists and non-store requests from departments to ensure accuracy in item description, quantity and delivery timelines.

Source quotations from suppliers and ensure competitive pricing in line with procurement guidelines.

Maintain strong relationships with suppliers and follow up on orders to ensure timely delivery.

Coordinate with Receiving and Accounts Payable to resolve discrepancies related to pricing, quantity or quality of delivered goods.

Monitor outstanding and undelivered orders, and elevate delays or issues to the Procurement Manager when necessary.

Maintain accurate procurement documentation and filing systems for purchase records and supplier information.

Support urgent purchases and small-value purchases when required.

Collaborate with various departments to ensure smooth procurement operations and support hotel operational needs.

Ensure compliance with company policies, procedures and environmental sustainability practices.

Requirements

Diploma or Degree in Business Administration, Procurement, Hospitality Management or related field.

Minimum 2 years of procurement or purchasing experience, preferably within the hotel or hospitality industry.

Strong administrative and organizational skills with attention to detail.

Good negotiation and supplier management skills.

Proficient in Microsoft Office and familiar with procurement systems or ERP platforms.

Good communication and interpersonal skills with the ability to work with multiple departments.

Good command of spoken and written English.

Hotel & Accommodation Services 101-1,000 employees

At Shangri-La Group, joy is more than a feeling – it is a way of life. Since 1971, our people have brought the care and human touch of Asian hospitality across the globe, creating heartfelt connections and unforgettable experiences.

We believe joy is personal yet universal, found in every smile, every moment shared, and every experience elevated through our Asian art of hosting. Guided by our values and culture, we invite you to discover your purpose, grow with us, and find your Shangri-La in Shangri-La.

At Shangri-La Group, joy is more than a feeling – it is a way of life. Since 1971, our people have brought the care and human touch of Asian hospitality across the globe, creating heartfelt connections and unforgettable experiences.

We believe joy is personal yet universal, found in every smile, every moment shared, and every experience elevated through our Asian art of hosting. Guided by our values and culture, we invite you to discover your purpose, grow with us, and find your Shangri-La in Shangri-La.

What can I earn as a Procurement Executive