Procurement / Assistant Procurement Manager

Shangri-La Group; George Town; On-site; MYR 56,000 - 134,000; Full time

Job summary

Shangri-La Rasa Sayang, Penang invites dynamic professionals to join as Procurement / Assistant Procurement Manager. You will manage cross-property procurement, source products, and drive cost-efficient purchasing while maintaining quality and guest experience.

Candidate should have 2+ years in procurement or sourcing, with strong English and stakeholder management. We offer opportunities in a luxury hospitality environment in Penang.

Qualifications

• Diploma or degree in procurement or related discipline.
• Formal education in supply chain management or hospitality management is preferred.
• Experience in procurement within large organizations or hospitality environments is advantageous.

Responsibilities

• Coordinate procurement across three Shangri-La properties (Penang cluster).
• Obtain quotations from minimum three suppliers and prepare comparisons.
• Prepare tender documents and coordinate tender processes.
• Negotiate pricing and terms with suppliers; recommend selections to management.
• Monitor supplier pricing, market trends, and cost-saving opportunities.
• Develop strong relationships with suppliers and internal stakeholders; ensure compliance with policies.

Skills

Procurement processes

Strategic sourcing

Supplier evaluation

Tender management

Cost analysis

Price negotiation

Supplier relationship-management

Microsoft Office

Education

Procurement

Supply Chain Management

Business Administration

Hospitality Management

Tools

Microsoft Office

Job description

Shangri-La Rasa Sayang, Penang

Shangri-La Rasa Sayang, Penang is one of the most luxurious resorts in Asia and the world. As a premier deluxe resort with a proud tradition in providing gracious Malaysian hospitality to the world, we are inviting dynamic individuals to join one of the region's most exclusive holiday gateways.

We are in search of energetic, vibrant and multi skilled individuals who are able to meet the ever-changing challenges and contribute towards the success of the resort. It takes a very special kind of person to work at Shangri-La. Someone with an eye for detail, the skills to perform and a passion to delight.

We are looking for a Procurement / Assistant Procurement Manager to join our team!

• This is a Clustered position for Shangri-La Rasa Sayang, Penang, Shangri-La Golden Sands, Penang & Hotel Jen Penang.

As a Procurement / Assistant Procurement Manager, we rely on you to

• Manage and coordinate all procurement and purchasing requirements across the three properties.
• Ensure the best balance of quality, quantity, service, availability, and cost efficiency.
• Obtain competitive quotations from a minimum of three suppliers, where applicable.
• Prepare supplier comparisons, quotation analyses, and procurement recommendations.
• Prepare tender documents and coordinate the tender process.
• Evaluate supplier bids, negotiate pricing and commercial terms, and recommend final selections to management.
• Source products, services, contractors, and specialist suppliers for operational and special projects.
• Conduct regular market surveys and monitor supplier pricing and market trends.
• Identify and implement cost-saving and value-enhancement opportunities without compromising quality or guest experience.
• Identify alternative products and sourcing options to improve value and operational efficiency.
• Develop and maintain strong, professional relationships with existing and prospective suppliers.
• Work closely with the Cost Controller and relevant departments to monitor inventory requirements and maintain appropriate par stock levels.
• Coordinate consignment stock arrangements and ensure effective purchasing controls.
• Maintain accurate supplier records and documentation.
• Support tax, customs, regulatory, and other procurement-related requirements.
• Ensure purchasing activities comply with company policies, procurement procedures, financial controls, and ethical standards.
• Supervise and provide guidance to Purchasing Officers and Purchasing Clerks.
• Conduct staff coaching, counselling, performance reviews, briefings, and development activities.
• Communicate management directives and priorities effectively to the Procurement team.
• Represent the Procurement team in relevant finance and operational meetings.
• Promote teamwork, accountability, service excellence, and continuous improvement.
• Support and champion environmental sustainability initiatives.
• Maintain the highest standards of professional conduct, integrity, ethics, grooming, hygiene, and workplace discipline.

We Are Looking For Someone Who

• Diploma, Degree, or relevant professional qualification in:
• Procurement
• Supply Chain Management
• Business Administration
• Hospitality Management
• Or a related discipline.
• Preferably minimum 2 years of procurement or sourcing experience.
• Experience within a large organization or hospitality environment will be an advantage.
• Strong knowledge of Procurement and purchasing processes, Strategic sourcing, Supplier evaluation, Tender management, Cost analysis and Price negotiation.
• Strong commercial awareness with the ability to identify cost-saving and value-creation opportunities.
• Excellent negotiation and supplier relationship-management skills.
• Strong organizational and analytical skills with the ability to manage multiple priorities.
• Strong leadership and people-management capabilities.
• Ability to coach, motivate, and develop team members.
• Excellent written and spoken English.
• Knowledge of local dialects will be an advantage.
• Working knowledge of procurement or supply chain systems, such as SCM or equivalent platforms, will be an advantage.
• Proficient in Microsoft Office
• Strong communication, interpersonal, and stakeholder-management skills.
• High level of integrity, honesty, accountability, and professionalism.
• Self-motivated, proactive, and results oriented.
• Strong problem-solving and decision-making abilities.
• Customer-oriented with a strong sense of initiative.
• Ability to communicate priorities clearly and drive business results.
• A team player with tact, maturity, and professionalism.
• Pleasant personality with a professional appearance.
• Well-groomed and able to represent the standards of a luxury hospitality environment.

Due to work permit restrictions, only citizens of Malaysia and Permanent Residents of Malaysia shall be considered.

We thank all applicants for their interest; however, only shortlisted candidates will be contacted.