PROCUREMENT EXECUTIVE ASSISTANT

Open University Malaysia; Shah Alam; Presencial; MYR 60.000 - 90.000; Jornada completa

Descripción de la vacante

Open University Malaysia is seeking an organized professional to handle accounts payable, procurement, and inventory control. The role focuses on processing invoices, managing payment cycles, and reconciling statements to ensure timely settlements.

You will source supplier quotes, prepare POs, and coordinate purchases with internal teams. The ideal candidate has a diploma or degree in accounting/finance or related fields, at least two years of experience, and strong Excel skills.

Formación

• Diploma or Bachelor’s degree in accounting, finance, business admin, supply chain, or related field.
• Minimum 2 years of relevant working experience.
• Knowledge of accounts payable, procurement, and inventory management.
• Proficient in Microsoft Excel and Microsoft Office.
• Experience using accounting or inventory systems is an added advantage.
• Strong analytical and problem-solving skills.
• Good communication and negotiation skills.
• Detail-oriented with strong organizational and time management abilities.
• Able to work independently and meet deadlines.

Responsabilidades

• Process supplier invoices and ensure timely payment.
• Verify invoices against Purchase Orders (PO) and Goods Received Notes (GRN).
• Prepare payment schedules, bank transfers, and cheque payments.
• Reconcile supplier statements and resolve discrepancies.
• Maintain accurate accounts payable records and filing.
• Assist in month-end closing and financial reporting.
• Liaise with suppliers regarding invoices and payment matters.
• Source quotations from suppliers and compare prices.
• Prepare Purchase Orders (PO) in accordance with company procedures.
• Coordinate purchases with internal departments.
• Negotiate pricing, delivery schedules, and payment terms.
• Monitor purchase status and ensure timely delivery.
• Develop and maintain relationships with approved suppliers.
• Evaluate supplier performance and recommend improvements.
• Ensure procurement activities comply with company policies.
• Maintain accurate inventory records.
• Conduct monthly and annual stock counts.
• Monitor stock levels and prepare replenishment requests.
• Investigate inventory discrepancies and recommend corrective actions.
• Coordinate stock receiving, issuing, and transfers.
• Ensure proper documentation for all inventory movements.
• Prepare inventory reports for management.
• Maintain organized and secure storage areas.

Conocimientos

Accounts Payable

Procurement

Inventory Management

Microsoft Excel

Negotiation

Analytical Skills

Communication

Time Management

Educación

Diploma or Bachelor’s Degree in Accounting/Finance/Supply Chain

Herramientas

Microsoft Excel

Accounting Software

Descripción del empleo

Process supplier invoices and ensure timely payment

Verify invoices against Purchase Orders (PO) and Goods Received Notes (GRN)

Prepare payment schedules, bank transfers, and cheque payments

Reconcile supplier statements and resolve discrepancies

Maintain accurate accounts payable records and filing

Assist in month-end closing and financial reporting

Liaise with suppliers regarding invoices and payment matters

Procurement

Source quotations from suppliers and compare prices

Prepare Purchase Orders (PO) in accordance with company procedures

Coordinate purchases with internal departments

Negotiate pricing, delivery schedules, and payment terms

Monitor purchase status and ensure timely delivery

Develop and maintain relationships with approved suppliers

Evaluate supplier performance and recommend improvements

Ensure procurement activities comply with company policies

Inventory & Stock Control

Maintain accurate inventory records

Conduct monthly and annual stock counts

Monitor stock levels and prepare replenishment requests

Investigate inventory discrepancies and recommend corrective actions

Coordinate stock receiving, issuing, and transfers

Ensure proper documentation for all inventory movements

Prepare inventory reports for management

Maintain organized and secure storage areas

Minimum Qualification & Years of Experience

Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, Supply Chain, or related field

Minimum 2 years of relevant working experience

Knowledge of Accounts Payable, Procurement, and Inventory Management

Proficient in Microsoft Excel and Microsoft Office

Experience using accounting or inventory systems is an added advantage

Strong analytical and problem-solving skills

Good communication and negotiation skills

Detail-oriented with strong organizational and time management abilities

Able to work independently and meet deadlines