PROCUREMENT CUM ACCOUNTS PAYABLE ASSISTANT

KEBACO SDN BHD; Johor Bahru; Presencial; MYR 36.000 - 54.000; Jornada completa

Descripción de la vacante

KEBACO SDN BHD is seeking a Procurement cum Accounts Payable Assistant to manage end-to-end procurement and AP processes. You will source suppliers, obtain quotations, issue POs, and maintain supplier records while ensuring accurate coding and timely payments.

The role requires a Diploma/Degree in Procurement or related field, strong negotiation and communication skills, and the ability to work independently, with travel as needed. Based in Malaysia, Johor Bahru area.

Formación

• Diploma/Degree in Procurement, Supply Chain, Accounting, Business Administration or related field.
• Experience in purchasing/procurement and basic Accounts Payable or accounting processes.
• Good communication, negotiation, organizational and interpersonal skills.
• Experience with Auto-Count or other accounting/procurement systems will be an added advantage.
• Able to work independently and maintain good relationships with suppliers and internal departments.
• Willing to travel.

Responsabilidades

• Manage end-to-end procurement: sourcing suppliers, quotations, pricing negotiations, and vendor recommendations.
• Process requisitions and issue POs per requirements.
• Maintain supplier relationships and evaluate performance; resolve pricing, quality, and delivery issues.
• Monitor inventory, coordinate deliveries, and arrange courier/logistics.
• Handle purchases for materials, stocks and operational needs.
• Maintain supplier records and SOA; verify documents.
• Prepare purchasing reports and comparisons; collaborate with departments.
• Process supplier invoices and AP entries; handle staff claims and expenses.
• Perform supplier reconciliations and identify discrepancies.
• Handle e-Invoice and Self-Billed e-Invoice processes and maintain AP filing.
• Prepare AP reports for audits and management reviews.
• Perform other purchasing/AP/finance duties as needed.

Conocimientos

Communication

Negotiation

Organization

Interpersonal skills

Educación

Diploma/Degree in Procurement or related field

Herramientas

Auto-Count

Descripción del empleo

PROCUREMENT CUM ACCOUNTS PAYABLE ASSISTANT

Manage the end-to-end procurement process, including sourcing suppliers, obtaining and comparing quotations, negotiating pricing and terms, and recommending suitable vendors based on price, quality, specifications and delivery.

Process purchase requisitions and prepare and issue Purchase Orders (POs) according to approved requirements and company procedures.

Maintain good supplier relationships, evaluate supplier performance and resolve issues relating to pricing, quality, delivery, incorrect or defective items.

Monitor inventory and stock requirements, coordinate timely deliveries, and arrange courier and logistics services when required.

Handle purchases for materials, stocks and miscellaneous items, including plantation, office, pantry and other operational requirements.

Maintain and update supplier records, vendor documents, price lists and purchasing information in the system and hard copy.

Obtain monthly supplier Statements of Account (SOA), verify supplier documents and ensure purchasing records are complete and accurate.

Prepare purchasing reports, quotation comparisons and analysis, and work closely with relevant departments to ensure smooth procurement processes.

Accounts Payable

Process and key in supplier invoices/bills accurately and timely, ensuring complete supporting documents, approvals and correct account coding.

Prepare payment arrangements and supporting documents, and process staff claims and company expenses.

Perform supplier reconciliation and costing, and identify discrepancies, duplicate or incorrect transactions for review.

Handle e-Invoice and Self-Billed e-Invoice processes and maintain proper AP documentation and filing.

Prepare AP reports and schedules and provide supporting documents for audit and management review.

Perform other purchasing, AP, administrative and finance-related duties as assigned by the immediate superior.

REQUIREMENTS

Diploma/Degree or relevant qualification in Procurement, Supply Chain, Accounting, Business Administration or related field.

Experience in purchasing/procurement and basic Accounts Payable or accounting processes.

Good communication, negotiation, organizational and interpersonal skills.

Experience with Auto-Count or other accounting/procurement systems will be an added advantage.

Able to work independently and maintain good relationships with suppliers and internal departments.

Willing to travel