Procurement Executive (1 year contract)

Regency Specialist Hospital Sdn Bhd; Johor Bahru; On-site; MYR 56,000 - 89,000; Full time

Benefits offered by this job

Continuous Learning

Incentives & Sponsorship

Career Growth Opportunities

Medical Benefits

Annual Increment & Bonus

Job summary

Regency Specialist Hospital is seeking an Executive in Procurement to drive compliant, ethical, and efficient purchasing practices in Malaysia. The role collaborates with cross-functional teams, sources materials both locally and overseas, and ensures timely processing of all requisitions and purchase orders.

You will review vendor quotations, maintain purchasing data in HIS/FIS, and strive to achieve KPI targets while upholding company policies.

Qualifications

• Diploma or equivalent in Purchasing, Business Admin or related field.
• Basic knowledge of Purchasing and procurement processes.
• Computer literate, proficient in Microsoft Office apps.
• Good verbal and written communication skills.

Responsibilities

• Plan and co-ordinate purchasing processing and transactions in a timely and efficient manner to achieve team objectives and KPIs
• Work closely with cross functional teams for cost control and recommend purchasing process improvements
• Maintain proper information in the HIS/FIS purchasing module and review PO status
• Source, negotiate and purchase materials from local and overseas vendors
• Identify new sources of supply and develop specific recommendations; obtain minimum 3 quotations for new item requirements
• Evaluate vendor quotations to ensure alignment with technical and commercial specifications required for the project
• Assess customer requirements, determine appropriate vendors, and analyse financial and purchasing data from quotes
• Ensure Purchase Requisition, Service Requisition, Service Contract, CAPEX and Purchase Order are processed, reviewed and reported within set time scales

Skills

Purchasing knowledge

Cost control

Vendor management

Communication skills

Microsoft Office

Education

Diploma in Purchasing/Business Administration or related field

Tools

HIS/FIS purchasing module

Microsoft Office

Job description

Executive, Procurement role ensures that all procurement transactions are conducted in a legal, ethical and professional manner, in accordance with the guidelines set by the Procurement Department.

Key responsibilities

Plan and co-ordinate purchasing processing and transactions in a timely and efficient manner to achieve team objectives and Key Performance Indicators (KPIs)

Work closely with cross functional teams for cost control and recommend purchasing process improvements

Maintain proper information in the HIS/FIS purchasing module and review PO status

Source, negotiate and purchase materials from both local and overseas vendors

Identify new sources of supply and develop specific recommendations; obtain minimum 3 quotations for new item requirements

Evaluate vendor quotations to ensure alignment with technical and commercial specifications required for the project

Assess customer requirements, determine appropriate vendors, and analyse financial and purchasing data from quotes

Advise internal and external stakeholders on purchasing Terms & Conditions

Ensure Purchase Requisition, Service Requisition, Service Contract, CAPEX and Purchase Order are processed, reviewed and reported within set time scales

Plan and purchase general supplies, medical supplies, equipment supplies and others according to requirement

Manage daily operational purchasing needs including planning, issuing and following up on Purchase Orders delivery and shipment schedules

Evaluate vendor performance based on quality standards, delivery time and pricing; ensure criteria are met according to organizational requirements

Investigate and amend vendor problems to minimize impact and review economy of all purchases to reduce cost and improve quality and delivery

Investigate and take corrective action on nonconformance to prevent reoccurrence

Maintain vendor performance review, cost saving activity and customer satisfaction survey

Submit all required operational reports to superior within time limits

Assist and support Procurement team members in daily operations

Train team members in the department

Plan and co-ordinate with Central Store in purchase, delivery planning, delivery control and stock control of material

Implement and maintain safe work habits and good housekeeping practice

Maintain compliance with company policies and procedures

About you

Diploma in Purchasing, Business Administration or related field, or equivalent combination of relevant education and experience

Basic knowledge of Purchasing

Computer literate, proficient in Microsoft Office applications

Good verbal and written communication skills

Regency Specialist Hospital is a fast-growing, multi-disciplinary private hospital in Malaysia with a 218-bed capacity, serving approximately 200,000 patients annually. As a key component of Regency Medical Care Centre, we are part of an integrated healthcare ecosystem designed to provide seamless, comprehensive medical services under one roof. With focused expertise, modern facilities, and a patient-centred approach, Regency Specialist Hospital and Regency Medical Care Centre work together to deliver the highest standard of care, conveniently located in the heart of the community.

Regency Specialist Hospital is a fast-growing, multi-disciplinary private hospital in Malaysia with a 218-bed capacity, serving approximately 200,000 patients annually. As a key component of Regency Medical Care Centre, we are part of an integrated healthcare ecosystem designed to provide seamless, comprehensive medical services under one roof. With focused expertise, modern facilities, and a patient-centred approach, Regency Specialist Hospital and Regency Medical Care Centre work together to deliver the highest standard of care, conveniently located in the heart of the community.

Perks and benefits

• Continuous Learning
• Incentives & Sponsorship
• Career Growth Opportunities
• Medical Benefits
• Annual Increment & Bonus