EXECUTIVE, PROCUREMENT

KPJ Healthcare University; Malaysia; On-site; MYR 56,000 - 89,000; Full time

Job summary

KPJ Healthcare Berhad is seeking a Procurement Officer to execute end-to-end procurement in a university setting in Malaysia. You will coordinate with end-users, manage supplier relationships, and prepare accurate purchase orders to ensure timely fulfilment.

The role requires a Diploma in Business Administration and at least 2 years of relevant experience, with ERP (e-procurement) experience considered an advantage. You will work with integrity and compliance.

Qualifications

• Minimum 2 years of relevant experience in procurement or purchasing.
• Experience with ERP/e-procurement systems (e.g., ARIBA) is an added advantage.
• Strong negotiation and vendor management skills.

Responsibilities

• Execute end-to-end procurement processes including sourcing, RFQ, evaluation and PO issuance.
• Coordinate with end-users to understand and fulfill purchasing requirements.
• Source, evaluate and recommend suppliers; maintain approved supplier database.
• Monitor supplier performance on quality, delivery and service.
• Negotiate pricing, terms and contracts; seek cost savings opportunities.
• Prepare and issue accurate Purchase Orders and monitor fulfillment.
• Assist in stock-taking and inventory control where required.

Skills

Negotiation

Vendor management

Analytical skills

Communication

Education

Diploma in Business Administration

Tools

SAP Ariba

Job description

Job Description

• Procurement Operations Execute end-to-end procurement processes including sourcing, request for quotation (RFQ), evaluation, and purchase order issuance
• Ensure all procurement activities are completed within the required timeline and budget
• Coordinate with end-users to understand and fulfill purchasing requirements
• Supplier Management Source, evaluate, and recommend suppliers in accordance with company policies
• Maintain and update the approved supplier database
• Monitor supplier performance in terms of quality, delivery, and service
• Cost Management & Negotiation Negotiate pricing, terms, and contractual agreements with suppliers
• Identify opportunities for cost savings and value improvement
• Conduct market analysis to benchmark pricing and supplier competitiveness
• Compliance & Governance Ensure all procurement activities comply with internal policies, procedures, and regulatory requirements
• Uphold integrity by preventing unethical practices including fraud, bribery, and conflict of interest
• Maintain proper documentation and audit trails for all procurement transactions
• Purchase Order Administration Prepare and issue accurate Purchase Orders (PO) in accordance with the approval matrix
• Monitor PO status and follow up on deliveries to ensure timely fulfillment
• Resolve discrepancies related to pricing, quantity, or specifications
• Inventory & Stock Control Assist in stock-taking activities as required.
• Monitor stock levels daily, especially fast-moving items, and alert the Purchasing Executive before stockouts occur.
• Support the coordination between purchasing and students for uniform measurement activities.

Job Requirement

• Education Diploma in Business Administration, or a related field
• Experience Minimum 2years of relevant experience in procurement or purchasing
• Experience with ERP or e-procurement systems (e.g., ARIBA) is an added advantage
• Competencies Strong negotiation and vendor management skills
• Good analytical and problem-solving abilities
• High level of integrity and professionalism
• Effective communication and interpersonal skills
• Ability to manage multiple tasks and meet deadlines

About Us

KPJ Healthcare Berhad is founded on the vision of being the preferred healthcare provider in the region. We are focused on delivering world‑class quality healthcare services throughout our regional footprint across 5 countries, namely Malaysia, Indonesia, Thailand, Bangladesh, and Australia. We are in search of remarkable people to join us in exploring and discovering better healthcare solutions together. Whether you are a student, a graduate, or an experienced professional, discover the impact you could make with a career at KPJ.