Procurement Executive

Benten Construction Sdn Bhd; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

Benten Construction Sdn Bhd seeks a Procurement Executive in Kuala Lumpur to manage administrative and operational sourcing workflows, secure vendor documentation, and maintain procurement system integrity.

You will coordinate with logistics and managerial teams, prepare purchase orders and contracts, verify invoices, and generate procurement reports while upholding policies and ethical standards.

Qualifications

• Prepare and maintain procurement-related documents such as purchase orders, contracts, and vendor agreements.
• Enter and update information in procurement databases and systems with high accuracy.
• Communicate with vendors to obtain quotes and gather background data for procurement processes.
• Verify and process invoices to match approved POs and delivery receipts.
• Maintain audit-ready records of procurement transactions and contracts.
• Assist the Procurement Manager with market research and supplier evaluations.
• Follow up on outstanding orders and deliveries to ensure timely completion.
• Ensure procurement activities comply with policies, regulations and ethics.

Responsibilities

• Coordinate with logistics and managerial teams to optimize the design-and-build supply chain.
• Support strategic procurement tasks and order tracking updates.
• Generate structured reports on procurement activities and expenses.
• Maintain filing and retention of purchasing documents in soft and hard copy formats.
• Handle vendor management with emphasis on Mandarin when required.

Job description

The Procurement Executive is responsible for managing administrative and operational sourcing workflows, securing accurate vendor documentation, maintaining procurement system integrity, and coordinating with logistics and managerial teams to optimize the design-and-build supply chain framework.

Key responsibilities

Prepare and maintain procurement-related documents, including purchase orders, contracts, and vendor agreements

Enter and update information in procurement databases and systems, ensuring high levels of accuracy and completeness

Communicate with vendors to obtain quotes, negotiate competitive pricing, and gather necessary background data for procurement processes

Verify and process invoices, ensuring they align with approved purchase orders and physical delivery receipts

Maintain organized, audit-ready records of procurement transactions, contracts, and other relevant structural documents

Assist the Procurement Manager with strategic tasks, such as conducting market research, performing supplier evaluations, and executing order tracking updates

Follow up closely on outstanding orders, active deliveries, and other urgent procurement-related matters to ensure timely completion

Ensure that all local and internal procurement activities strictly adhere to organizational policies, legal regulations, and ethical standards

Generate structured reports on overall procurement activities, operational expenses, and specific performance indicators as needed

Ensure the proper filing, retention, and maintenance of both soft and hard copy formats of purchasing-related documents

Strong command of Mandarin (spoken and written) is preferred to handle vendor management, procurement, and client pitching on channels.

Over 20 years of professional experience, Benten offers the best solutions in architecture and engineering works. Established in 1996, we began with home renovations and interior design projects; learning and understanding the needs of clients and offering our finest solutions, one project at a time. Today, we build for some of the biggest names as well as the biggest corporations in Malaysia; and we only continue to grow, because we continue to pursue excellence by harnessing our passions and experiences gained through the years. Our team of professional project managers and builders are readily by your side, at all stages of the project; ensuring all turn-key solutions are delivered.

Over 20 years of professional experience, Benten offers the best solutions in architecture and engineering works. Established in 1996, we began with home renovations and interior design projects; learning and understanding the needs of clients and offering our finest solutions, one project at a time. Today, we build for some of the biggest names as well as the biggest corporations in Malaysia; and we only continue to grow, because we continue to pursue excellence by harnessing our passions and experiences gained through the years. Our team of professional project managers and builders are readily by your side, at all stages of the project; ensuring all turn-key solutions are delivered.

What can I earn as a Procurement Executive