Procurement/Document Controller (Data Centre, KL)

C&W SERVICES (S) PTE. LTD.; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

C&W SERVICES (S) PTE. LTD. in Kuala Lumpur is seeking a procurement and project coordination professional to manage procurement for furniture, AV systems and related project items.

You will coordinate RFQs, compare quotations, approvals, purchase orders and vendor follow-up, while maintaining delivery trackers. A Diploma or degree in Procurement or related field is required, with a minimum of 3 years' experience in procurement, document control or project coordination, and proficiency in MS

Qualifications

• Diploma or degree in Procurement, Supply Chain, Business Administration, Engineering, Construction Management or related discipline.
• Minimum 3 years of experience in procurement, document control or project coordination.
• Familiar with RFQs, purchase orders, vendor coordination, delivery tracking and document control processes.
• Proficient in Microsoft Office or a similar document management system.
• Detail-oriented and able to manage multiple procurement packages, documents and deadlines.

Responsibilities

• Manage procurement activities for directly purchased items including furniture and AV systems.
• Coordinate RFQs, quotation comparisons, approvals, purchase orders and vendor follow-up.
• Maintain procurement, PO and delivery trackers and highlight delays.
• Coordinate with vendors and contractors to ensure timely submission and delivery of required items.
• Maintain the project document register, filing system, document numbering and revision control.
• Register and track drawings, technical submissions, RFIs, correspondence, meeting minutes, reports and approvals.
• Follow up on outstanding documents, submissions and approvals with the relevant stakeholders.
• Compile and maintain final project and handover records.

Skills

Procurement

Document coordination

Project coordination

Vendor coordination

Education

Procurement/related degree or diploma

Tools

Microsoft Office

Document management system

Job description

Manage procurement activities for directly purchased items, including furniture, AV systems and other project requirements.

Coordinate RFQs, quotation comparisons, approvals, purchase orders and vendor follow-up.

Maintain procurement, purchase order and delivery trackers and highlight potential delays.

Coordinate with vendors and contractors to ensure timely submission and delivery of required items.

Maintain the project document register, filing system, document numbering and revision control.

Register and track drawings, technical submissions, RFIs, correspondence, meeting minutes, reports and approvals.

Follow up on outstanding documents, submissions and approvals with the relevant stakeholders.

Compile and maintain final project and handover records.

Requirements:

Diploma or degree in Procurement, Supply Chain, Business Administration, Engineering, Construction Management or a related discipline.

Minimum 3 years of experience in procurement, document control or project coordination.

Familiar with RFQs, purchase orders, vendor coordination, delivery tracking and document control processes.

Proficient in Microsoft Office or a similar document management system.

Detail-oriented and able to manage multiple procurement packages, documents and deadlines.