Procurement cum Admin Assistant

ChargeSini; Seri Kembangan; On-site; MYR 33,480 - 50,220; Full time

Job summary

A technology company in Malaysia is seeking a procurement specialist to manage supplier sourcing, purchase orders, and stock monitoring. The ideal candidate should have at least a diploma and experience in procurement tasks in the EV industry. Proficiency in Microsoft Office and Google Workspace is essential. The role requires strong negotiation skills and the ability to work independently under tight deadlines.

Qualifications

• 1-2 years' experience in the EV or related technology industry preferred.
• Proficient in Microsoft Office Suite and Google Workspace.
• Experience handling procurement tasks from A-Z.

Responsibilities

• Sourcing and selecting suppliers based on price, quality, and delivery timelines.
• Prepare and issue purchase orders to vendors and suppliers.
• Assist in stock level monitoring and reordering of stock.

Skills

Supplier sourcing

Procurement management

Negotiation

Microsoft Office Suite

Google Workspace

Stress management

Education

Minimum Diploma

Job description

Essential Duties and Responsibilities:

• Sourcing and selecting suppliers based on price, quality, and delivery timelines;
• Prepare and issue purchase order(s) to vendors and suppliers;
• Assist in stock level monitoring and reordering of stock when required;
• Generate and maintain accurate procurement records;
• Maintain filing system up-to-date;
• Liaise with suppliers and internal departments to confirm order specifications and resolve any delivery or invoice discrepancies;
• Communicate order status, shipment updates, and delays to relevant department;
• Handle general office admin tasks related to procurement; and
• Undertake any ad hoc tasks assigned by your superior or the management from time to time.

Education and/or Work Experience Requirements:

• Minimum Diploma graduates. 1-2 years' experience in the EV or related technology industry (optional, but beneficial).
• Proficient in Microsoft Office Suite and Google Workspace.
• Able to work independently with minimal supervision.
• Capable of managing stress and meeting tight timelines.
• Experienced in handling procurement tasks from A–Z, including sourcing, quotation comparison, negotiation, PO issuance, vendor management, and delivery coordination.
• Proficiency in Mandarin is preferred due to business communication requirements.