Procurement Cum Admin

ME Mascot Enterprise Sdn Bhd; Petaling Jaya; On-site; MYR 67,000 - 89,000; Full time

Job summary

ME Mascot Enterprise Sdn Bhd, based in Malaysia, seeks a cheerful, proactive Procurement Cum Admin to join our close-knit team. You will manage procurement records, source materials, and coordinate with overseas suppliers (Malaysia, Batam, Singapore, China) to ensure accuracy and efficiency.

Fluency in Mandarin, English, and Bahasa Malaysia is required; travel to support procurement and production will be needed between KL and Batam.

Qualifications

• Diploma/Degree in Business, Management, Procurement, or related field.
• Fresh graduates are welcome; procurement/production experience is a plus.
• Proficient in Microsoft Office and familiar with AI tools.
• Fluent in Mandarin, English & Bahasa Malaysia; Bahasa Indonesia is a bonus.
• Strong communication, organization, and multitasking skills.
• Willing to travel frequently and coordinate closely with overseas suppliers and partners.

Responsibilities

• Manage and maintain production forms, sales documentation, and internal procurement records to ensure accuracy and proper tracking.
• Source and outsource materials and products, including identifying suppliers, negotiating terms, and comparing pricing quotations.
• Actively source and stay updated on new and relevant products from the market to support production and sales needs.
• Communicate effectively in Mandarin with partners and suppliers in China (mandatory requirement).
• Travel between Kuala Lumpur and Batam as required to support procurement and production operations.

Skills

Mandarin fluency

English proficiency

Bahasa Malaysia

Microsoft Office

AI tools familiarity

Education

Diploma/Degree in Business/Management/Procurement

Tools

Microsoft Office

AI tools

Job description

At ME Mascot Enterprise Sdn Bhd, we don’t just create costumes — we bring characters to life!

From theme parks and major brands to exciting events across Asia, our custom mascots, costumes, and merchandise help bring brands and characters to life. As we grow our KL branch, we’re looking for a cheerful, proactive, and organized Procurement Cum Admin to join our close-knit team.

Responsibilities:

Documentation & Records Management

Manage and maintain production forms, sales documentation, and internal procurement records to ensure accuracy and proper tracking.

Cross-check and monitor purchasing records across Malaysia, Batam, Singapore, and China branches to ensure consistency and accuracy.

Source and outsource materials and products, including identifying suppliers, negotiating terms, and comparing pricing quotations.

Actively source and stay updated on new and relevant products from the market to support production and sales needs.

Communicate effectively in Mandarin with partners and suppliers in China (mandatory requirement).

Project & Workflow Coordination

Support the project management team by assisting in scheduling, monitoring timelines, and updating progress reports.

Coordinate with internal teams, external suppliers, vendors, and clients to ensure smooth and efficient production workflows.

Database & Administrative Support

Maintain accurate and up-to-date databases for sales, procurement, and production activities.

Provide general administrative support, including document filing, correspondence handling, and project coordination.

Regional Support & Travel

Travel between Kuala Lumpur and Batam as required to support procurement and production operations.

Requirements

Diploma/Degree in Business, Management, Procurement, or related field.

Fresh graduates are welcome; procurement/production experience is a plus.

Proficient in Microsoft Office and familiar with AI tools.

Fluent in Mandarin, English & Bahasa Malaysia; Bahasa Indonesia is a bonus.

Strong communication, organization, and multitasking skills.

Proactive, detail-oriented, and able to work independently.

Ability to multitask in a fast-paced environment.

Willing to travel frequently and coordinate closely with overseas suppliers and partners.

Good market awareness with the ability to identify new product and sourcing opportunities.