Procurement Associate (Mandarin)

Softenger Malaysia; Kuala Lumpur; On-site; MYR 48,000 - 66,000; Full time

Job summary

Softenger Malaysia is seeking a proactive Buyer / Purchasing Support Executive to join our procurement team. You will support end-to-end purchasing, from raising purchase orders to following up with suppliers and ensuring timely delivery.

You will liaise with Mandarin-speaking suppliers and stakeholders, coordinating with operations, finance, and warehouse to understand purchasing requirements and prevent delays. This role offers growth in a regional procurement environment.

Qualifications

• Diploma or BA in Business Administration, Supply Chain, Logistics, or related field.
• 1–2 years in purchasing, procurement or supply chain support.
• Fluency in Mandarin and English, spoken and written.
• Understanding of purchasing processes from requisition to payment.
• Strong negotiation and communication skills.
• Good organizational skills with attention to detail and multitasking.
• Proficiency in Microsoft Excel and MS Office.

Responsibilities

• Prepare, issue, and track purchase orders in line with company policies.
• Source quotations from suppliers and assist in price, quality, and lead time comparisons.
• Communicate with Mandarin and English-speaking suppliers to negotiate terms and confirm orders.
• Follow up on order status, delivery schedules, and shipments to ensure timely receipt.
• Coordinate with operations, finance, and warehouse to understand purchasing requirements.
• Maintain procurement records, supplier databases, and pricing information.
• Assist supplier evaluation and onboarding, including documentation and compliance checks.
• Assist with invoice verification, PO reconciliation, and resolving billing discrepancies.
• Monitor inventory levels and support replenishment planning where required.
• Prepare regular purchasing reports and support audit requests.

Skills

Mandarin

English

Negotiation

Communication

Attention to detail

Multitasking

MS Excel

Education

Diploma/BA in Business Admin or related

Tools

Microsoft Excel

Job description

We are looking for a proactive and detail-oriented Buyer / Purchasing Support Executive to join our procurement team. In this role, you will support the end-to-end purchasing process, from raising purchase orders to following up with suppliers and ensuring timely delivery. Proficiency in Mandarin and English is required, as you will regularly liaise with Mandarin-speaking suppliers and stakeholders.

Key Responsibilities:

• Prepare, issue, and track purchase orders in line with company procurement policies.
• Source and obtain quotations from suppliers, and assist in comparing prices, quality, and lead times.
• Communicate with suppliers in Mandarin and English to negotiate terms, confirm orders, and resolve issues.
• Follow up on order status, delivery schedules, and shipments to ensure timely receipt of goods and services.
• Coordinate with internal teams (e.g., operations, finance, warehouse) to understand purchasing requirements and prevent supply delays.
• Maintain accurate procurement records, supplier databases, and pricing information.
• Support supplier evaluation and onboarding, including documentation and compliance checks.
• Assist with invoice verification, purchase order reconciliation, and resolving billing discrepancies with finance.
• Monitor inventory levels and support replenishment planning where required.
• Prepare regular purchasing reports and support audit requests as needed.

Required Qualifications:

• Diploma or Bachelor's degree in Business Administration, Supply Chain, Logistics, or a related field.
• 1–2 years of experience in purchasing, procurement, or supply chain support.
• Fluency in Mandarin and English (spoken and written) is required.
• Good understanding of purchasing processes, from requisition to payment.
• Strong negotiation, communication, and follow-up skills.
• Strong organizational skills, with attention to detail and the ability to manage multiple orders at once.
• Proficiency in Microsoft Office, especially Excel.

What You'll Get:

• Hands-on exposure to the full procurement and supplier management cycle.
• Opportunity to work with regional suppliers and cross-functional teams.
• A collaborative work environment with room for career growth.