Procurement Executive

BERJAYA CKE GROUP; Nilai; On-site; MYR 72,000 - 108,000; Full time

Job summary

BERJAYA CKE GROUP is seeking a proactive Procurement Executive to support import purchasing and overseas sourcing. You will negotiate with suppliers, manage local and international orders, and coordinate shipments to ensure timely delivery.

The ideal candidate has hands-on experience in import purchasing, supplier evaluation, and ERP-based purchasing, and can collaborate across Production, Quality, Warehouse and Finance.

Qualifications

• Diploma/Advanced Diploma/Bachelor's in Business Admin or related field
• 3–5 years of purchasing/procurement experience
• Hands-on import purchasing experience with overseas suppliers
• Experience using ERP / procurement system; Epicor ERP preferred

Responsibilities

• Manage local and import purchasing activities.
• Source and evaluate local and overseas suppliers.
• Obtain and compare quotations based on price, specs, quality, lead time and terms.
• Negotiate price, terms, delivery schedules and other conditions.
• Coordinate shipping documentation and delivery arrangements for overseas orders.
• Liaise with overseas suppliers, freight forwarders and internal departments to ensure timely delivery.
• Prepare and issue Purchase Orders and monitor order confirmations and delivery schedules.
• Monitor supplier performance and drive cost-saving initiatives.
• Maintain procurement records and ensure ISO compliance.
• Support audits with procurement documentation.
• Collaborate with Production, Quality, Warehouse and Finance on supplier issues.

Skills

Local purchasing

Import purchasing

Negotiation

Sourcing

Shipment coordination

ERP system

Education

Bachelor's degree in Business Administration

Tools

Epicor ERP

Procurement system

Job description

Key Experience Required - Import Purchasing / Overseas Procurement

Be Part of Our Procurement Team

We are looking for a proactive and commercially minded Procurement Executive to support our growing procurement operations.

This role is ideal for an experienced purchasing professional who has hands-on exposure to import purchasing, overseas suppliers and shipment coordination, and enjoys negotiating, sourcing and working closely with suppliers to achieve the right balance of cost, quality and delivery.

The successful candidate will manage both local and import procurement activities and work closely with suppliers, freight forwarders and internal departments to ensure materials and products are sourced competitively and delivered on time.

Key Responsibilities:

Procurement & Sourcing

Manage local and import purchasing activities in accordance with operational requirements.

Source, identify and evaluate suitable local and overseas suppliers.

Obtain and compare quotations based on pricing, specifications, quality, lead time, payment terms and commercial conditions.

Negotiate competitive prices, payment terms, delivery schedules and other purchasing conditions.

Explore alternative suppliers and sourcing opportunities to improve cost competitiveness and supply reliability.

Import Purchasing & Shipment Coordination

Manage overseas purchase orders from order placement through shipment and delivery.

Monitor shipment schedules and follow up closely with overseas suppliers.

Coordinate shipping documentation and delivery arrangements.

Liaise with overseas suppliers, freight forwarders and internal departments to ensure smooth importation and timely receipt of goods.

Proactively identify potential shipment or supply delays and take appropriate follow-up action.

Purchase Order & Delivery Management

Prepare and issue Purchase Orders accurately in accordance with company procedures.

Monitor outstanding POs, order confirmations and delivery schedules.

Follow up proactively with suppliers to ensure materials and products arrive on time to support operational requirements.

Develop and maintain professional relationships with local and overseas suppliers.

Monitor supplier performance in terms of quality, cost, delivery and service.

Conduct supplier evaluations and support supplier improvement initiatives.

Work with Quality, Production, Warehouse and other departments in resolving supplier-related issues.

Follow up on supplier quality claims and corrective/preventive actions where required.

Monitor purchasing costs and actively identify cost-saving and cost-reduction opportunities.

Review market prices and supplier quotations to maintain competitive purchasing.

Support procurement process improvements and value-added sourcing initiatives.

Monitor procurement KPIs including cost savings, on-time delivery, supplier performance and quality issues.

Compliance & Documentation

Maintain accurate purchasing records and documentation for proper traceability.

Ensure procurement activities comply with applicable ISO requirements, company policies and approved purchasing procedures.

Support internal and external audits by providing relevant procurement documentation.

Maintain integrity, confidentiality, transparency and fairness throughout supplier selection and purchasing activities.

What We're Looking For:

Diploma / Advanced Diploma / Bachelor's Degree in Business Administration, Supply Chain Management, Procurement, Logistics, International Business or a related discipline.

Preferably 3–5 years of relevant purchasing/procurement experience.

Hands-on experience in import purchasing is highly preferred, including dealing with overseas suppliers, shipment coordination and shipping documentation.

Experience sourcing and negotiating with both local and overseas suppliers.

Good understanding of purchasing processes, supplier evaluation, quotation comparison and cost analysis.

Experience using an ERP / procurement system; exposure to Epicor ERP would be an added advantage.

Good negotiation, analytical and problem-solving skills.

Detail-oriented, organised and able to manage multiple POs, suppliers and delivery deadlines simultaneously.

Commercially minded with strong cost awareness.

Proactive and able to anticipate supply, delivery and supplier-related risks.

Able to communicate effectively and work cross-functionally with Production, Quality, Warehouse, Finance and other departments.

Proficiency in spoken and written Mandarin is preferred, as the role involves regular communication and correspondence with Chinese-speaking overseas suppliers.

Good command of English and Bahasa Malaysia.

High level of integrity, accountability and professionalism in dealing with suppliers and confidential commercial information.

Why Join Us?

This is an opportunity to take on a hands-on procurement role covering both local and international sourcing while developing your exposure to supplier management, import procurement, cost optimisation and ERP-driven purchasing processes.

If you are a resourceful procurement professional who enjoys negotiating, solving supply challenges and working with overseas suppliers, we would like to hear from you.