Procurement and Logistics Specialist

Dvi Solution; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

DVI Solutions in Malaysia is seeking a detail-oriented Procurement and Logistics Specialist to oversee purchasing, supplier coordination, inventory control, and logistics operations. You will ensure timely procurement, cost efficiency, and compliance with company policies while collaborating with cross-functional teams on regional projects to support hybrid and smart workspace initiatives in the region.

The role requires strong negotiation, ERP system experience (SAP/Oracle/Dynamics), and the

Qualifications

• 2–5 years of experience in procurement, logistics, or supply chain.
• Experience in IT hardware, electronics or related.
• Experience in procurement, inventory management, and shipping documents.
• Experience with SAP, Oracle, or Microsoft Dynamics.
• Familiarity with import/export procedures and Incoterms.
• Strong negotiation and vendor management skills.
• Proficient in Microsoft Excel and data analysis.

Responsibilities

• Source and negotiate with suppliers on pricing and delivery terms.
• Issue purchase orders and track fulfillment.
• Maintain relationships with suppliers and identify new sources.
• Conduct cost comparisons and drive cost savings.
• Ensure procurement activities comply with policies and procedures.
• Track procurement records, contracts, and supplier documentation.
• Coordinate with internal stakeholders on requirements and timelines.
• Coordinate inbound and outbound shipments with freight forwarders and warehouses.
• Monitor shipment schedules and resolve delays.
• Manage inventory to support operational needs.
• Prepare shipping documents and customs paperwork.
• Collaborate with warehouse on stock movement and accuracy.
• Support demand planning and inventory forecasting.
• Ensure compliance with shipping regulations.

Skills

Procurement

Logistics management

Vendor management

ERP systems

Inventory management

Import/Export

Negotiation

Excel

Problem solving

Tools

SAP

Oracle

Microsoft Dynamics

Job description

Company Summary

Since 2002, DVI Solutions has been a leading provider of audio-visual setups to help our clients communicate and collaborate better--whether it's with colleagues across the office, or partners on the other side of the world. We have presence across Japan, Singapore, Thailand, Shanghai, Hong Kong, Philippines, Vietnam, India, Malaysia and Indonesia. Our satisfied clients include corporations, government agencies, schools, retail stores, hotels and many more.

Job Summary

We are seeking a detail-oriented and proactive Procurement and Logistics Specialist to manage purchasing activities, supplier coordination, inventory control, and logistics operations. The role is responsible for ensuring timely procurement of goods and efficient delivery processes while maintaining cost efficiency, quality standards, and compliance with company policies.

Key Responsibilities

Procurement

• Source, evaluate, and negotiate with suppliers and vendors for pricing, quality, and delivery terms.
• Issue purchase orders and monitor order fulfillment.
• Maintain relationships with existing suppliers and identify new sourcing opportunities.
• Conduct cost comparisons and support cost-saving initiatives.
• Ensure procurement activities comply with company policies and procedures.
• Track and manage procurement records, contracts, and supplier documentation.
• Coordinate with internal stakeholders on purchasing requirements and timelines.

Logistics & Supply Chain

• Coordinate inbound and outbound shipments with freight forwarders, transport providers, and warehouses.
• Monitor shipment schedules and resolve delivery issues or delays.
• Manage inventory levels to support operational requirements.
• Prepare and review shipping documents, customs documentation, and delivery records.
• Work closely with warehouse and operations teams to ensure accurate stock movement.
• Support demand planning and inventory forecasting activities.
• Ensure compliance with local and international shipping regulations.

Reporting & Administration

• Maintain accurate procurement and logistics data in ERP or inventory systems.
• Prepare reports on purchasing, inventory, and logistics performance.
• Monitor supplier KPIs and logistics service performance.
• Support audits and process improvement initiatives.

Requirements

• 2 to 5 years of experience in procurement, logistics, or supply chain operations.
• Experience in IT hardware, electronics or related
• Experience in procurement sourcing, inventory management, and shipping documentation.
• Experience using ERP systems such as SAP, Oracle, or Microsoft Dynamics.
• Familiarity with import/export procedures and Incoterms.
• Strong negotiation (pricing & quotation) and vendor management skills
• Good analytical and problem-solving abilities.
• Proficient in Microsoft Office applications, especially Excel.
• Ability to work independently and manage multiple priorities.

Why Join us

• Opportunities to work on regional projects with global brands.
• Exposure to multinational clients, cross-border teams, and cutting-edge technology.
• Exposure to solutions that include immersive video walls, hybrid meeting tech, collaboration tech, digital transformation, smart workspace integration and much more.
• Team-oriented culture that encourages collaboration and continuous learning.
• Involved in custom projects for high-profile clients, DVI offers opportunities to expand your portfolio and build a specialized skill set.
• A booming industry with the rise of hybrid workspaces and smart office solutions.