Procurement & Administration Intern

Alpha IVF Centre & Alpha Women's Specialists; Selangor; On-site; MYR 8,900 - 13,000; Part time

Job summary

Alpha IVF Group is seeking an Administration & Procurement Intern to support the Admin and Procurement team on purchasing, inventory and general office operations at the centre.

You will assist with procurement checks, contract tracking, stock monitoring and reporting. The role offers exposure to supplier negotiations, records management and MOH/MHTC submissions, ideal for a student pursuing a business, supply chain or office management degree.

Qualifications

• Pursuing a Diploma or Degree in related field.
• No prior work experience required.
• Strong organisational and communication skills.
• Proficient in MS Office (Excel, Word).

Responsibilities

• Procurement support: check requisitions and process purchase orders.
• Contracts and documentation: assist in preparing and tracking supplier contracts.
• Inventory support: maintain stock records and coordinate with operations.
• Reporting and admin: support MOH/MHTC submissions and prepare procurement reports.

Skills

Organised

Attention to detail

Communication skills

MS Office proficiency

Education

Diploma or Degree in Business Administration / Supply Chain / Procurement / Office Management or related field

Tools

Microsoft Excel

Microsoft Word

Job description

Alpha IVF Group is one of the region's leading fertility care providers, with centres across Malaysia, Singapore, Indonesia, the Philippines and China. We are listed on Bursa Malaysia. Behind every patient journey is a team making sure the numbers, the paperwork and the day-to-day operations all hold up.

About us

Alpha IVF Group is one of the region's leading fertility care providers, with centres across Malaysia, Singapore, Indonesia, the Philippines and China. We are listed on Bursa Malaysia. Behind every patient journey is a team making sure the numbers, the paperwork and the day-to-day operations all hold up.

Administration & Procurement Intern

You will support the Admin and Procurement team on purchasing, inventory and general office operations at the centre.

What you will do

Procurement support

• Check requisitions and purchase orders for accuracy and compliance
• Process purchase orders in the company's procurement system
• Follow up with suppliers on delivery timelines and specifications
• Monitor stock levels and flag items that need reordering

Contracts and documentation

• Assist in preparing and reviewing supplier contracts and tracking renewal dates
• Organise and maintain records of purchase orders, contracts and supplier agreements
• Keep documentation accurate, current and easy to retrieve
• Handle sensitive information with discretion

Inventory support

• Maintain inventory records and track order status
• Work with the operations team on stock handling and rotation

Reporting and admin support

• Help prepare reports on procurement activity, spend and savings
• Assist with internal statistics and submissions required by MOH, MHTC and other parties
• Support the Centre Manager with scheduling, meeting coordination and report preparation
• Assist with phone calls, email and internal communications
• Support day-to-day office needs such as supplies, equipment servicing and vendor coordination
• Other tasks assigned by your supervisor

What we are looking for

• Currently pursuing a Diploma or Degree in Business Administration, Supply Chain, Procurement, Office Management or a related field
• No prior working experience needed
• Organised, detail-oriented and able to juggle a few things at once
• Comfortable with Microsoft Office, especially Excel and Word
• Clear communicator, both written and spoken
• Able to handle confidential information properly