Procurement & Admin Specialist — Growth & Impact

VICTUS PROJECT SDN BHD; Kajang; On-site; MYR 45,000 - 73,000; Full time

Benefits offered by this job

Career development

Team environment

Competitive salary

On-the-job training

Job summary

VICTUS PROJECT SDN BHD in Malaysia seeks a responsible and proactive Admin cum Purchaser to join our growing team in Kajang. You will manage the full procurement process and support daily administrative tasks to ensure smooth operations.

Key duties include sourcing suppliers, requesting quotations, issuing PO, tracking deliveries, maintaining records, coordinating new hires, and liaising with authorities for renewals.

Qualifications

• Minimum SPM qualification, Diploma in Business/Admin or related field preferred.
• At least 3 years of relevant experience in purchasing and administrative roles.
• Proficient in Microsoft Excel, Word, SQL system and etc
• Good command of English and Bahasa Malaysia; Mandarin is an advantage.

Responsibilities

• Source suppliers, request quotations, compare prices, and issue Purchase Orders (PO).
• Track delivery schedules and follow up to ensure timely arrival.
• Maintain accurate records of purchases and inventory levels.
• Build strong supplier relationships for better pricing and service.
• Manage office supplies, pantry stock, and maintenance requests.
• Coordinate new hire setups: workstations, tools, name cards, email and etc.
• Liaise with agent on worker's permit and CIDB.
• Responsible on company & director's vehicle road (maintenance, road tax, insurance / puspakom)
• Liaise with authorities for license renewals (e.g. MPKJ, CIDB).
• Support ad-hoc administrative tasks as assigned.
• Knock-off payment & keep track of client payment (monthly basis)
• Responsible in monthly payment (supplier, company car installment, hostel and etc...).

Skills

English language

Bahasa Malaysia

Education

SPM qualification

Diploma in Business/Admin

Tools

Microsoft Excel

Microsoft Word

SQL system

Job description

VICTUS PROJECT SDN BHD in Malaysia seeks a responsible and proactive Admin cum Purchaser to join our growing team in Kajang. You will manage the full procurement process and support daily administrative tasks to ensure smooth operations.

Key duties include sourcing suppliers, requesting quotations, issuing PO, tracking deliveries, maintaining records, coordinating new hires, and liaising with authorities for renewals.