Proactive Office Assistant: Admin & Operations Support

NEWVISION TECHNOLOGY MALAYSIA SDN. BHD; Malacca City; On-site; MYR 20,000 - 33,000; Full time

Benefits offered by this job

Competitive salary package

Professional development

Collaborative working environment

Flexible work arrangements

Healthy work-life balance

Wellbeing benefits

Culture of recognition

Job summary

NEWVISION TECHNOLOGY MALAYSIA SDN. BHD in Melaka is seeking an organised and proactive Office Assistant to support day-to-day operations and provide essential administrative backing across teams.

You will manage supplies, handle post and emails, coordinate meetings, support HR tasks like leave and payroll docs, and help maintain a professional office environment. The role offers growth through training and a collaborative team.

Qualifications

• Proven experience in an administrative or office support role.
• Excellent organisational skills with the ability to manage multiple tasks and prioritise effectively.
• Strong written and verbal communication skills in English; additional languages are a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management systems.
• Attention to detail and commitment to maintaining accuracy in all work.
• Ability to work independently whilst also thriving in a team environment.
• Professional demeanour and excellent customer service skills.
• Flexibility and adaptability in response to changing priorities and business needs.
• A high school diploma or equivalent qualification; further qualifications in administration or business are advantageous

Responsibilities

• Managing office supplies and inventory, ensuring adequate stock levels and placing orders as needed
• Handling incoming and outgoing correspondence, including post, emails and parcels
• Scheduling and coordinating meetings, managing calendars and booking meeting rooms
• Providing administrative support to various departments and team members
• Maintaining office facilities and coordinating with maintenance providers when necessary
• Greeting visitors and clients, providing them with information and directing them appropriately
• Performing data entry tasks and maintaining accurate records and filing systems
• Assisting with event planning and coordination for company meetings and activities
• Supporting human resources with administrative tasks such as processing leave requests and payroll documentation
• Performing other ad hoc administrative duties as required to support business operations

Skills

Organisational skills

Communication skills

Microsoft Office

Attention to detail

Independent work

Customer service

Education

High school diploma or equivalent

Tools

Office management systems

Microsoft Office Suite

Job description

NEWVISION TECHNOLOGY MALAYSIA SDN. BHD in Melaka is seeking an organised and proactive Office Assistant to support day-to-day operations and provide essential administrative backing across teams.

You will manage supplies, handle post and emails, coordinate meetings, support HR tasks like leave and payroll docs, and help maintain a professional office environment. The role offers growth through training and a collaborative team.