Precision Document Controller for Engineering Projects

DFINITI TECHNOLOGIES SDN BHD; Ulu Tiram; On-site; MYR 33,000 - 67,000; Full time

Job summary

DFINITI TECHNOLOGIES SDN BHD is seeking a diligent Document Controller to maintain and control engineering, project, and quality documentation in Malaysia. You will receive, register, distribute, and track drawings, data sheets, and correspondence, ensuring accuracy and compliance with procedures.

Key duties include version control, transmittals, EDMS/SharePoint filing, and preparation of document control registers for ongoing projects.

Qualifications

• Diploma or Bachelor's degree required in Engineering, Business Administration, or related field.
• 1-3 years of experience as a Document Controller in relevant sectors.
• Familiarity with document control systems (EDMS) and revision control.
• Working knowledge of engineering document types (drawings, datasheets, specs, MOMs, transmittals).
• Proficiency in MS Office; SharePoint/EDMS experience is an advantage.

Responsibilities

• Maintain and control engineering, project, and quality documentation for accuracy and compliance.
• Receive, register, distribute, and track drawings, specifications, data sheets, and correspondence.
• Manage document numbering, revision status, and version control across departments.
• Ensure timely circulation of documents to internal teams, clients, and vendors; maintain transmittal records.
• Coordinate with Engineering, QA/QC, and Procurement to compile technical submittals and project dossiers.
• Maintain EDMS/SharePoint filing systems, ensuring easy retrieval and confidentiality.
• Track document approval status and close out reviews within schedule.
• Prepare document control registers, MDL, and transmittal logs for ongoing projects.
• Support compilation of as-built documentation and audit-ready records.

Skills

Document control

Attention to detail

Communication

Organization

MS Office proficiency

Education

Diploma or Bachelor's degree in Engineering, Business Administration, or related field

Tools

EDMS

SharePoint

MS Excel

MS Word

Job description

DFINITI TECHNOLOGIES SDN BHD is seeking a diligent Document Controller to maintain and control engineering, project, and quality documentation in Malaysia. You will receive, register, distribute, and track drawings, data sheets, and correspondence, ensuring accuracy and compliance with procedures.

Key duties include version control, transmittals, EDMS/SharePoint filing, and preparation of document control registers for ongoing projects.